Job Description

This scope of work is for a Project Manager to be responsible for coordinating and monitoring delivery of assigned public Florida SHOTS project-oriented work efforts, maintaining compliance with planning, tasks, and deadlines of those teams designated by the Florida Department of Health (Department) to manage implementation of immunization provider electronic health records, Florida SHOTS user training, and the outward-facing Florida SHOTS website.

QUALIFICATIONS AND EXPERIENCE:

• Master’s degree (preferred) or bachelor’s degree in health care, business, or Information Technology with a minimum of 10 years’ experience managing complex projects involving multiple stakeholders and cross-functional teams.
• Understanding of Florida IIS and the health care industry, including basic understanding of private physician immunization practices and EMR/EHR software a plus.
• Ability to exercise analytical, organizational, and problem-solving skills.
• Capacity to multitask and handle multiple projects and deadlines simultaneously.
• Experience using written and verbal communication skills for stakeholder engagement and training delivery.
• Demonstrated experience in developing project plans, managing resources, and tracking milestones.
• Experience in facilitating communication among stakeholders and managing scope, budget, and timelines.
• Ability to use a personal computer, with proficiency in MS Office products, such as Word, Excel and PowerPoint.
• Ability and willingness to travel as needed.

RESPONSIBILITIES

You will perform the following tasks in the time and manner specified:

• Establish and implement the necessary processes and methodologies to ensure the delivery of Florida SHOTS public projects meet deadlines, budget requirements, and quality standards as determined by the Department.
• Assign tasks, track milestones, and manage resources regarding the outward-facing Florida SHOTS home website as directed by the Department.
• Provide training to Florida’s immunization providers as well as those Immunization section personnel requesting training as directed by the Department.
• Daily, as directed by the Department, oversee work efforts of Florida SHOTS EHR and training teams.
• Ensure and oversee the delivery of training sessions (live and recorded) for content and timelines to meet the needs of the Florida SHOTS users, as directed by the Department.
• Weekly, monitor and report project status, identifying issues and variances, and notify the Florida SHOTS team of any concerns to maintain project stability as directed by the Department.
• Weekly, coordinate and facilitate communication between the Florida SHOTS team and Department-assigned support staff to ensure clarity on resource and timeline requirements as directed by the Department.
• Monthly, conduct quality reviews of Department deliverables and implement corrective actions to meet needs of Florida SHOTS team and users as identified by the Department.
• Monthly, develop comprehensive project plans, including timelines, milestones, and resource allocations regarding the Department’s EHR and training teams and public-facing Florida SHOTS website and maintain comprehensive project plans developed throughout the PO term as directed by the Department.
• Monthly, oversee maintenance of Florida SHOTS training guides, resource materials, and announcements of new trainings or functionality to support project management practices as directed by the Department.
• Each month, track key Florida SHOTs project metrics, including milestone completion, resource utilization, and budget adherence and report the metrics to the Department Immunization Administrator or other Florida SHOTS team member(s) as directed by the Department.
• Lead strategic monthly planning meetings as directed by the Department.
  
• Lead weekly Florida SHOTS team meetings as directed by the Department.
  
• Lead stakeholder sessions to align Florida SHOTS project objectives with organizational priorities as directed by the Department.
  
• Each year by June 30, create and field a web-based Florida SHOTS survey as directed by the Department.
  
• Each year by June 30, as directed by the Department, build user analysis with the data from the Florida SHOTS survey to identify public processes and services needing improvement or education, as well as identified successes and submit the analysis to the Department Contract Manager.