Job Description

Location: Harrisburg, PA - Local Candidates Only
Position Type: Hybrid - 2 days onsite per week
Contract Length: Long-term with annual extensions

Project Manager, Procurement and Vendor Relations

This role oversees end-to-end procurement, contract management, and vendor implementation efforts, ensuring alignment with IT standards, timelines, and organizational objectives. The position serves as a central coordinator across program, procurement, legal, and technical teams to drive compliant, efficient, and well-governed technology acquisitions and implementations.

Required Skills:

• Project management experience  
• RFx development experience RFI, RFQ, RFP
• Business analysis  experience
• SOW development experience 
• Procurement experience
• Experience managing IT procurement activities, including new procurements and contract renewals, with a strong understanding of policies, timelines, and budget considerations.
• Experience coordinating with procurement, legal, or governance/risk/compliance teams to address contractual and risk-related requirements.
• Experience maintaining tracking systems for procurement pipelines, contract renewals, policy exceptions, and key milestones.
• Experience serving as a liaison between business/program teams and procurement stakeholders, with the ability to clarify requirements and resolve process issues.
• Experience developing and supporting solicitation materials, including RFQs, RFPs, and SOWs, ensuring clarity and alignment with technical standards.
• Experience facilitating cross-functional collaboration across technical, fiscal, and program teams to gather requirements and finalize deliverables.
• Experience managing vendor implementation projects, including COTS and MOTS solutions, with responsibility for timelines, deliverables, and outcomes.
• Experience in project management, including developing project plans, tracking progress, managing risks, and reporting on scope, schedule, and budget.
• Experience providing status reporting and documentation to support governance and leadership decision-making.
• Experience in contract management, including serving as a technical point of contact for contract interpretation and compliance.
• Experience performing contract compliance reviews to ensure alignment with technical requirements and deliverables.
• Experience maintaining contract documentation, including deliverables, performance metrics, amendments, and issue tracking.

Duties:

• Lead and manage all new procurement initiatives and contract renewals, ensuring alignment with IT policies, timelines, and budget requirements.
• Coordinate with procurement leadership and legal/compliance resources to address contractual, risk, and regulatory considerations.
• Maintain and oversee a comprehensive tracking system for renewals, procurement events, policy exceptions, and contract milestones.
• Attend procurement planning meetings to represent IT interests, gather requirements, and ensure alignment across stakeholders.
• Serve as the primary liaison between program staff and procurement partners, clarifying requirements and resolving process issues.
• Support development of solicitation materials (RFQs, RFPs, SOWs), ensuring clarity, completeness, and alignment with IT standards.
• Advise internal teams on appropriate language and structure to support accurate and competitive vendor responses.
• Facilitate cross-functional collaboration to gather inputs, reconcile requirements, and finalize solicitation packages.
• Conduct quality reviews of solicitation documents prior to submission for procurement publication.
• Lead project management efforts for vendor implementations, including COTS and MOTS solutions.
• Develop and maintain project plans, timelines, deliverables, and communication strategies for successful implementations.
• Coordinate with internal teams and vendors to manage risks, resolve issues, and maintain project momentum.
• Track project performance against scope, budget, and contractual obligations, escalating risks as needed.
• Provide regular status updates, reporting, and documentation to support governance and decision-making.
• Serve as the primary technical point of contact for contract-related inquiries and compliance validation.
• Perform initial compliance reviews to ensure vendor deliverables align with contract terms and technical requirements.
• Escalate complex issues or risks to leadership as appropriate, ensuring timely resolution.
• Maintain organized records of contract deliverables, performance metrics, amendments, and issue logs for audit readiness.