Job Description

• Coordinate go/no-go decisions with Business Development staff.
• Attend pre-proposal meetings and/or interviews when requested.
• Work with Graphics Director and Business Development staff to create effective schedules for writing and producing materials in a timely, resource-efficient manner.
• Develop non-technical proposal sections and tailor project descriptions and resumes as needed.
• Collect/draft technical proposal sections from past submissions or by research through individuals or other sources.
• Use Deltek Vision and other database systems to retrieve project and resume information.
• Coordinate with various Hill departments to secure legal and insurance reviews of RFP documents.
• Maintain Deltek Vision calendar (production schedule) of proposals and presentations.
• Be well-versed in developing SF 330s.
• Prepare and develop materials for meetings, interviews, and presentations.
• Assist Corporate Marketing and Proposal staff with editing services for brochures, flyers, website, and other materials applying the Corporate Style as necessary for consistency as requested.
• Proofread, edit, or rewrite all other copy as requested.
• Data Maintenance/Improvement
• Write, collect, manage, and upkeep corporate data.
• Update appropriate areas of corporate databases and network folders with project, resume, or proposal text information after every submission.
• Use Deltek Vision and other database systems to archive project and resume information, providing input as required.
• Establish language consistency in existing project descriptions and resumes in Vision.
• Develop high-quality project description text for Hill projects and circulate for review and approval by appropriate staff.
• Enter approved and verified data into Vision.
• Develop persuasive text for competitive resumes, project descriptions, and proposal boilerplate.
• Work closely with acquisition integration teams to review resume and project write-ups and efficiently convert said materials into Hill format.
• Work closely with company recruiting staff to convert candidate resumes into Hill format for use in proposals. May require interaction with new hires and potential employees.

• Education, Experience and Technology
• Minimum 3 years of experience in writing, editing, and preparation of proposals, preferably in the A/E/C industry
• Bachelor's degree in English, journalism, marketing, communications, architecture, engineering, construction management or related field, or equivalent experience and training is required.
• Solid proficiency in Microsoft Office Suite and in Adobe InDesign and Acrobat Professional. Desirable to have experience in cross-platform operating systems and a working knowledge of Adobe Photoshop and Illustrator.
• Skills (Writing, Editing, Desktop Publishing)
• Strong written communication skills including writing, editing, and proofreading
• Experience and knowledge in producing competitive resume, brochure, project description, and proposal text.
• Ability to work with technical staff on proposal narrative to ensure understandability of text
•  Desktop publishing skills in text development, standard template use, and text formatting
• Ability to create and manipulate basic graphic elements (i.e., organization charts, tables, exhibits, etc.) and to use templates for formatting, layout, and proposal/presentation preparation
• Ability to follow company branding specs and standards and to lead graphics specialists to develop specific graphic elements for proposals/presentations across market sectors
• Teamwork and Collaboration
• Ability to work as a team member with an array of marketing and technical professionals in a deadline-driven environment to produce top quality proposals and presentations
• Ability to work independently and in collaboration with others, and to coordinate and supervise the work of others to meet deadlines and bring projects to completion
• Excellent verbal communication skills for interface with internal and external clients
• Time Management and Organization
• Excellent organizational skills and attention to detail
•  Keen ability to multi-task and meet strict deadlines
• Ability to generate a high-quality product quickly and to function effectively under pressure
• Ability to take initiative to work with clients (internally and externally) from initial contact through conceptual development to project completion
• Availability to work overtime as required is a must, and a willingness to travel as necessary is desired.
• Process Improvement and Problem Solving
•  Willingness to work diligently to set quality levels and to help win work through concise, clear, and sometimes creative writing.
• Ability to solve complex technical or design problems and to serve as creative consultant on projects
• Must have received or be willing to receive the Covid-19 vaccination by date of hire. Medical or Religious exemptions will be considered. Proof of vaccination required