APPLICANTS MUST BE PERMANENT IN THE PROJECT MANAGER CIVIL SERVICE TITLE CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE OR BE REACHABLE WITH THE SCORE OF 100 ON THE PROJECT MANAGER OPEN COMPETITIVE EXAM (# 4076)
DHS is one of the largest organizations of its kind committed to preventing and addressing homelessness in New York City. Collaborating with other public agencies and not-for-profit partners, DHS works to prevent homelessness before it occurs, reduce street homelessness and assist New Yorkers to transition from shelter into appropriate permanent housing. Facility & Logistics (F&L) division is responsible for providing both direct and indirect maintenance and repair services to City owned and operated facilities using in-house skilled trade-workers, maintenance contracts, inspectors and purchasing operation.
DHS is hiring one (1) Project Manager Level I to work within Facilities and Logistics and serve as administrative support to the Executive Director of Facility Maintenance and perform but not limited to the following tasks:
- Manage calendars, schedule meetings, track assignments, and coordinate communications.
- Maintain organized filing systems and oversee daily office workflow for maintenance operations.
- Draft internal memos, compile reports, and assist in preparing presentations and agency submissions.
- Support inventory management, including stock levels, tool tracking, and materials intake.
- Coordinate with warehouse personnel and trades staff to fulfill work orders and emergency material needs.
- Track warehouse deliveries and reconcile purchase orders with receipts and logs.
- Maintain logs for trade fleet vehicles, including mileage, fuel usage, service history, and insurance documentation.
- Ensure vehicle availability and documentation for trades and emergency response needs.
- Assist with planning and tracking of maintenance initiatives, staff agency events or agency-wide special projects as needed.
- Maintain project documentation, assist with vendor scheduling, and track key milestones.
- Coordinate internal logistics such as material staging, project kickoff walkthroughs, and inter-agency communications.
- Track and log contractor presence, scope of work, and hours related to expense-funded maintenance and repair contracts.
- Assist with processing invoices, verifying field completion, and maintaining contractor compliance documentation.
- Serve as administrative liaison between the facility, procurement unit, and field supervisors for expense vendors.
- Ensure accurate and timely documentation of work orders, vendor logs, inspections, and compliance trainings.
- Support timekeeping coordination, attendance logging, and onboarding documentation for new staff.
- Maintain digital archives and assist with reporting for audits, inspections, and agency deadlines
Monday – Friday 9am – 5pm
PROJECT MANAGER - 22426
1.A baccalaureate degree from an accredited college in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration, and one year of full-time satisfactory experience in project management work, such as planning, administering, managing, coordinating, or expediting, for engineering and/or architectural and/or landscape architectural projects; or
2. A four year high school diploma or its educational equivalent and five years of experience as described in "1" above; or
3. A four year high school diploma or its educational equivalent plus any combination of the experience and/or college education as described in "1" above to make up the equivalent of five years of education and experience. One year of credit will be given for each 30 semester credits of college education leading to a baccalaureate degree from an accredited college in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
The City of New York is the most iconic and dynamic city on the planet. With a population of more than 8.4 million people, New York is not only the largest city in the United States — it is the academic, cultural, commercial, and financial capital of the world.
City government is filled with opportunities for talented individuals seeking to improve their communities and make a meaningful difference in the lives of their fellow New Yorkers. Every day, the City’s more than 300,000 employees improve infrastructure, provide vital social services, build technology, protect health and safety, and so much more. Join us today at: http://www1.nyc.gov/jobs
The City of New York offers its employees:
• A chance to build the future of this city. New York City government is at the crossroads of where policy, great ideas, city services, and smart urban planning meet the lives and needs of every day New Yorkers.
• Competitive salary and benefits. Hiring packages include a competitive salary, health benefits, various pension plans, employee assistance programs, and individual retirement accounts.
• Diverse career opportunities. As the largest local government in the United States with more than 40 agencies, the City of New York offers a broad spectrum of opportunities — from education, housing development, and public health to sustainability, economic growth, technology, and emergency management.
• Career Satisfaction. As a City employee, you will have the chance to shape the future of New York City and improve the quality of life for your family, neighbors, and fellow New Yorkers.
• Equal Opportunity and Inclusion. The City of New York is an equal opportunity employer that prohibits discriminatory action against City employees and applicants for employment based on their actual or perceived race, color, national origin, ethnicity alienage, citizenship status, gender, religion, creed and all other protected categories.
