Job Description

The Project Manager supports the planning, coordination, and execution of crane rental projects. This role provides administrative, logistical, and communication support to ensure crane operations are scheduled efficiently, delivered safely, and comply with all applicable collective agreements, regulatory requirements, and company policies.

The Project Manager works collaboratively with supervisors, operators, and riggers to facilitate successful project delivery.

Project Coordination & Administration

• Coordinate crane rental projects from booking through completion, ensuring all required documentation and approvals are in place

• Support Supervisor with project schedules, timelines, and resource planning

• Maintain accurate and complete project files, including contracts, permits, lift plans, prejob documentation, and job records

• Track project milestones and provide timely updates to internal stakeholders

Scheduling & Logistics

• Coordinate crane and operator requirements

• Work closely with operations and supervisors to ensure proper crew assignments

• Confirm site readiness, access conditions, and lifting requirements prior to mobilization

• Identify potential scheduling conflicts and escalate issues as required

Customer & Stakeholder Communication

• Serve as a point of contact for customers regarding project coordination, scheduling, and documentation

• Communicate job details clearly to internal teams, including operators and field supervision

• Support customer inquiries while ensuring alignment with operational and labor agreements

Safety & Regulatory Compliance

• Support compliance with Canadian occupational health and safety legislation (e.g., OH&S Acts, CSA standards)

• Assist with the preparation, distribution, and review of lift plans, Job Safety Analyses (JSAs), and site specific safety requirements

• Verify that required certifications, equipment inspections, and documentation are current prior to dispatch

• Promote and support the company’s safety culture and safety management systems

Financial & Reporting Support

• Assist with job costing, tracking of project labor and equipment utilization, and change documentation

• Support invoicing processes by validating job tickets, timesheets, and supporting documentation

• Maintain accurate records for audit, billing, and reporting purposes

Continuous Improvement

• Identify opportunities to improve coordination processes, project flow, and communication between departments

• Assist in implementing new administrative systems, procedures, or reporting tools

Required

• Diploma or degree in Project Management, Construction Management, Business Administration, or a related field (or equivalent experience)

• 2–5 years of experience in project coordination within construction, crane rental, heavy equipment, or industrial services

• Experience working in or alongside a unionized environment

• Strong organizational, documentation, and multitasking skills

• Proficiency in MS Office (Excel, Word, Outlook); experience with ERP or scheduling systems preferred

• Drivers license

Preferred

• Knowledge of crane operations, lift planning, and construction site logistics

• Familiarity with Canadian OH&S regulations and CSA crane standards

• Experience supporting COR, safety audits, or regulatory inspections

• Project Management certification (CAPM, PMP) is considered an asset

Core Competencies

• Strong attention to detail and accuracy

• Effective communication and collaboration skills

• Ability to prioritize multiple projects in a deadline driven environment

• Professional judgment and customer focused and safety oriented mindset

Working Conditions

• Office based with regular site or customer visits

• May require extended hours during peak operational periods

• Exposure to active construction sites

• Occasional travel out of province

Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.
We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.
Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.
We appreciate your interest in our company however only those candidates selected for an interview will be contacted.