Job Description

Requisition ID: 242629

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Purpose

• The Project Manager is responsible for the planning and construction of an assigned portfolio of real estate projects (corporate premises, retail, base building, international and/or domestic). Projects include small and medium renovations, expansions, relocations, modifications, new locations, signage, emergencies, ABMs and special moves and/or initiatives and/or roll outs of a variety of sizes and dollar value. They report to Senior Manager, Project and Program Management.
• The incumbent ensures projects are designed and constructed according to user group needs and Bank standards, cost-effectively. The Project Manager hires, manages, and motivates external consultants and vendors to ensure timely delivery. They also ensure service delivery aligns with Bank standards and procedures for customers, branches, Executive Offices, and subsidiaries, following the Bank’s Guidelines for Business Conduct.
• The initial focus is on smaller scaled projects/initiatives and roll outs valued under $250,000 with opportunities for stretch assignments as the incumbent gains more experience. The incumbent is accountable for directing and coordinating all aspects of projects, to ensure that the work is completed on time and within budget.

Accountabilities

• Manage the overall design process to maximize the value of all information from various internal customers by identifying and defining client requirements through interviews and the planning process, preparing estimates and budgets, controlling the tendering process, and managing consultants and contractors through the design and construction process.
• Control the budget and costs factors for each project by managing the Project Expenditure (PX) process, setting up and obtaining required approvals for project budgets, managing and directing the tendering process, controlling and managing expenses (both internal and from non-Bank contractors and consultants), and acting as a control point to monitor all financial aspects during the course of a project.
• Initiate the implementation of finishes, interior design layouts, and construction drawings to ensure adherence to Bank standards, identifying, negotiating and hiring qualified external design and construction firms, coordinating the procurement and cost-effective quality control of all required equipment and services, conducting site inspections, expediting and coordinating change orders, and providing contract administration services.
• Manage the development and progress of all projects by creating, negotiating, and monitoring performance schedules, cashflow, dependencies and resources, and all other critical activities.
• Update the project reporting system on a regular basis (at least monthly but preferably on an ongoing basis) to ensure budget forecasts and schedules are accurate. Immediately report delays, potential problems and recommended solutions to management.
• Manage the hiring of consultants and selection of trades and vendors, organizing security, telecommunications, voice services, elevator, and building access, identifying, selecting, and directing trades on-site during construction and relocations, and identifying and expediting resolutions to deficiencies following relocations and reconfigurations.
• Other duties as assigned.

Dimensions

The Real Estate Department team is accountable for all global real estate Services delivering Effective and Efficient best in class employee and client Experiences (SEEE RED). RED oversees all aspects of real estate service delivery, including Space Acquisition and Disposition, Strategy, Sustainability, Design, Construction, Asset/Property/Facility Management delivering Employee and Client Experiences by overseeing a portfolio of over 2,200 locations in 29 countries and managing approximately $1.3B capital and operating expenses annually while ensuring all regulatory bodies and Bank compliance requirements are met or exceeded.

The Project Manager is directly responsible for delivering the following services:

• End to end execution of capital projects within assigned business line capital program(s)
• Client relationship management – build and develop relationships with client groups to keep them apprised of project status and respond to their requests for information
• Projects to be in Geographies as assigned
• Project types include but are not limited to retail / office / infrastructure programs as assigned including base building construction; project counts vary year to year and include both major and small programs.
• Other – Integration and/or special programs, including Emergency Response Program (ex. Fires, Floods, Storms, Hurricanes, Earthquakes etc.)s, roll outs and initiatives (signage, ABMs)
• Regulatory bodies – not limited to building, engineering, fire, and planning departments; municipal government, OH&S etc. in each market / country.
• In addition to special programs, projects, or initiatives to meet Bank Strategic Objectives as assigned by RED Leadership.

Education / Experience / Other Information

• Graduate from a recognized Interior Design and or Project Management program preferred

• 2-3 years of project experience, including space planning, design and project management experience.

• Knowledge of current market practices regarding design and space allocation and produce work that reflects these current standards.

• Good working knowledge of construction materials and methods is essential,

• Must have the ability to initiate and develop construction and design concepts to meet client requirements.

• Must have good technical problem-solving skills including an understanding of current building codes and bylaws, construction agreements, leasing agreements and building technology.

• Such tasks as analyzing and negotiating client needs, aiding in rationalization of project costs and presenting project proposals to Business Partners, all require the incumbent to have above average verbal and written communication skills, as well as strong organizational, management, interpersonal, leadership and motivational skills.

• Must be flexible and a strong team player to conduct work within a team environment and willing to share and exchange knowledge and ideas.

• Ability to work under pressure while prudently managing construction risk is required, as is a high level of energy, work efficiency and personal stress management.

• Uses initiative, creativity, collaboration and utilizes mentors and supervisors to problem solve.

• Good computer skills including experience working with Word, Excel, Project, Power point and Teams are required, and a working knowledge of CAD would also be an asset.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.