Job Description

Project Management Support Specialist

DEFTEC delivers mission-critical solutions through skillfully delivered services and innovative products. We are inspired by our clients' critical missions and driven to provide the most effective solutions to execute their missions, operational challenges, and requirements. Our dedicated, experienced, and talented employees work closely with our clients to ensure the delivery of exceptional services and products.

This role provides essential administrative and operational support to the Operations Team, including the VP of Operations, managers, and task leads. The Project Management Support Specialist is responsible for coordinating day-to-day operational activities, preparing and formatting project deliverables, assisting with personnel and staffing actions, and ensuring the timely submission of requisitions through iSolved. This position also supports travel coordination, document organization, and cross-team communication to ensure smooth execution of ongoing projects and operational requirements. The ideal candidate is proactive, highly organized, and able to work collaboratively in a fast-paced, multi-task environment.

JOB RESPONSIBILITIES:

• Open and manage requisitions in iSolved, ensuring accuracy and timely processing.
• Prepare and process personnel action forms and maintain supporting documentation.
• Format, proof, and finalize project deliverables to meet internal and client-facing standards.
• Provide administrative support to the VP of Operations, managers, and task leads, including scheduling, document preparation, and coordination needs.
• Assist with booking travel, managing itineraries, and ensuring compliance with company travel requirements.
• Organize, track, and maintain project deliverables to ensure deadlines are met.
• Coordinate tasks, updates, and communication across operations team members to support workflow continuity.
• Maintain organized documentation, records, and status reports for project and operational activities.
• Participate in meetings to capture updates, track action items, and support follow-through.
• Communicate regularly with task leads and team members via calls, emails, and Teams to gather updates and ensure alignment.
• Provide timely updates to leadership regarding status changes, risks, or required resources.
• Assist in preparing meeting materials, coordinating schedules, and ensuring follow-up actions are completed.
• Maintain strong professional communication and organizational practices to support effective coordination across personnel and tasks

Required Qualifications:

• Bachelor's degree in business, project management, communications, or a related field.
• Minimum five (5) years of experience in a relevant position, ideally involving project coordination or administrative support.
• Experience working with or supporting government contracts, including familiarity with federal requirements, compliance, and documentation processes.
• Strong communication skills, including the ability to email professionally, participate in meetings, and coordinate effectively with task leads.
• Ability to manage multiple tasks, track deliverables, and maintain organized records in a fast‑paced environment.
• Knowledge of project management practices and tools used to support complex studies or multi‑task environments.
• Ability to work independently and proactively engage with team members to gather updates, clarify requirements, and ensure alignment.

DEFTEC offers a comprehensive whole-life benefits package that includes medical, dental, vision, holiday, paid time off, 401K with a match, life insurance, short/long-term disability, and educational reimbursement. The DEFTEC team comprises professionals who make a difference daily in crucial national security missions. Our leadership knows that this happens by employing a diverse team that is well cared for. Our top priority is our employees, making DEFTEC an ideal workplace.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Please get in touch with HR@deftec.com if you require reasonable accommodations.

DEFTEC is a Drug-Free Workplace where post-offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria are met as outlined in our policies.

AAP/EEO Statement

DEFTEC Corp is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type based on actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.

This policy applies to all terms of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, training, compensation, benefits, employee activities, and general treatment during employment.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.