• 
  Helping in the preparation of project costs for turnkey projects or for quotation
  purposes
• 
  Conducting an internal kick off once a new project has gone through
• 
  Ensuring that both overseas and local orders for the project items have been placed by the procurement team for those items that are not in stock
• 
  For turnkey projects, agreeing with the subcontractor when they will need to mobilize to site
• 
  Communicating with the client on their readiness before the project kicks off
• 
  Track project deliverables and presenting reports defining project progress, problems, solutions and ensuring that project cost remains within budget.
• 
  Flag and report any irregularities, delays and/or potential issues to customer and management

• 
  Managing and communicating to the client any scope change orders that are made
  on the project
• 
  Communicating with clients and any other stakeholder in the various stages of the project implementation
• 
  Ensuring that all the items in BOQ has been supplied to the project
• 
  Checking the WIP to confirm that costs associated with a project are true
• 
  Confirming the payments that are to be made to the sub-contractors
• 
  Planning and scheduling team meetings to discuss project progress and issues and the way forward

• 
  Creating a quote and adding a BOQ to it
• 
  Opening up a project job number through which the project materials will be issued out
• 
  Setting up a billing schedule that credit control will use to raise invoices
• 
  Closing projects through revenue recognition in Epicor

• 
  Coming up with the weekly project report to show status of the ongoing projects
• 
  Preparing the monthly reports for projects that are going to be closed
• 
  Preparing work plans and progress reports for clients.

• 
  Assigning the technicians to the project/farm they will be deployed
• 
  Planning and scheduling technician work plans while ensuring projects are delivered on time and within scope.
• 
  Ensuring adherence to the work plan and keeping it up to date in accordance with project activities.
• 
  Arranging for their field and travel allowances
• 
  Handling the technicians’ leave days
• 
  Ensuring that they have all the documents needed before they report to a new project
• 
  Communicating with technicians during the various stages of the project implementation
• 
  Arranging for the PPEs of the technicians

• 
  Ensuring that once the project has been completed, the technician will carry out a
  handover and have the commissioning form signed by the client
• 
  Prepare a credit note for the client if there are any returns from the project
• 
  Ensuring that the project has been fully invoiced
• 
  Confirm that all the payments to the subcon have been made as per the agreed terms

• 
  Maintaining complete and accurate documentation of projects

• 
  Assist with technical input regarding commissioning and training documentation
• 
  Conduct on-site commissioning of technical products and group training to end-users

• 
  Schedule training, send training calendar request to department manager, follow up
  with farm and ensure that everything is ready.
• 
  Issue training certificates to training candidates after tests are marked.
• 
  Update and maintain training register

• 
  Schedule training, send training calendar request to department manager, follow up
  with farm and ensure that everything is ready.
• 
  Issue training certificates to training candidates after tests are marked.
• 
  Update and maintain training register

• 
  Make sure that contractors sign the Company's code of conduct contract for every project.
• 
  Ensure that all SOP’s are up to date and shared with Technicians regularly.
• 
  Keep signed register of technicians receiving SOP’s
• 
  Extend administrative support services to technicians by ensuring they have the right tools and PPEs.
• 
  Keep signed register of technicians receiving PPE’s and tools

• 
  In consultation with the HOD and farms drafting of technical service contracts.
• 
  Ensuring availability of material resources/ service recommended items are on site before commencement of projects/ service.
• 
  Invoicing services performed during the month.
• 
  Ensuring proper usage of departmental vehicles and their maintenances.

Requirements

• 
  Bachelor’s Degree in Project Management, Engineering (Agricultural, Irrigation, Mechanical, Civil or related field), Business Administration or a related discipline from a recognized institution.
• 
  A Diploma in a relevant field with substantial hands-on project coordination experience may be considered.
• 
  5+ years experience in project coordination or project management, preferably in installation-based, engineering, irrigation, construction or related technical environments.
• 
  Project Management certification (PMP, PRINCE2, CAPM or equivalent) will be an added advantage.
• 
  Demonstrated experience: in Project planning, scheduling and cost tracking,Preparation and interpretation of BOQs, Budget control and WIP analysis.
• 
  Strong understanding of project lifecycle management
• 
  Strong financial acumen with ability to monitor project budgets and margins.
• 
  Ability to manage multiple projects simultaneously and meet strict deadlines.
• 
  Willingness to travel to project sites as required.
• 
  Valid driving license will be an added advantage.