Job Description

Overview

CTP is a privately held small business based in Herndon, VA. We provide program management services for government and private clients and deliver technical assistance programs in over 100 countries around the world. CTP provides specific solutions or full lifecycle support, including course and curriculum design, expert instruction, logistics support, monitoring & evaluations, knowledge management, strategic planning, program management, and staffing services.

Responsibilities

About the Role

We're looking for a Project Management and Logistics Analyst to support the Director of CTP's Federal Programs Group. You'll help deliver multiple concurrent inbound (domestic) and outbound (international) activities for US government programs, covering project management, subcontractor management, travel logistics, and event and meeting support.

This is a fast-paced, detail-driven role. You'll work closely with CTP staff, clients, and subcontractors, and you'll be part of a collaborative team.

What You'll Do

• Manage daily administration of assigned tasks and projects, from planning through close-out
• Arrange international travel for US and foreign-based trainers and experts
• Serve as a regular point of contact for the USG client on task implementation
• Build and maintain task schedules and checklists in Excel and workflow tools such as MS Teams, SharePoint, etc
• Partner with internal teams to make sure all requirements are met
• Help recruit and manage subject matter experts (SMEs), including contracts, deliverables, and logistics such as travel and per diem
• Provide administrative oversight of subcontractors, consultants, SMEs, and vendors so objectives are met on time, on budget, and to the client's satisfaction
• Monitor vendor quality and give feedback
• Track budgets and maintain compliance documentation, including for government and commercial contracts
• Produce reporting throughout each task's lifecycle, including daily summaries, monthly status reports, and written responses to client inquiries
• Prepare project invoicing packages for review and submission
• Support technical proposals through research, analysis, and business development as needed
• Take on other duties as business priorities require

Qualifications

What You Bring

Required

• Bachelor's degree required
• At least 3 years of hands-on experience in project management, logistics, travel support, and meeting planning/management, with 5 years of overall experience required
• Demonstrable experience supporting US government programs
• Strong Excel skills and proficiency with the Microsoft suite
• Experience developing and maintaining integrated master schedules
• Experience managing individual task budgets and applying cost controls
• Ability to juggle competing priorities and hold to strict deadlines
• Excellent written and verbal communication, adapted to the audience
• Sound judgment and the ability to make quick decisions, learn fast, and take direction
• Flexibility to work through multiple iterations and adapt quickly to changing project, logistics, and company needs
• Comfort working both independently and collaboratively
• Willingness to be available outside normal hours to support global projects if needed

Preferred

• Project management experience
• Experience creating and maintaining integrated master schedules and trackers
• Working knowledge of the Federal Travel Regulations and federal contracting
• Experience with international projects or travel
• Project Management Professional (PMP) or Meeting Professional (CMP, CGMP) Certification highly desired
• Fluency in additional languages
• Active security clearance

Who Thrives Here

You enjoy turning many moving parts into one workable plan. You dig into the details with the people doing the work, catch a missing handoff before it becomes a missed milestone, and keep the schedule useful as circumstances change. You're organized, direct about risks, and collaborative across disciplines, and you're comfortable building the planning and organizational best practices a busy team needs.

Location

Herndon, VA

We operate in a hybrid work environment, with occasional time in the office as needed per operational tempo. As such, candidates located in the Washington DC area will be given priority and preferential consideration.

Company Benefits

Medical, Dental and Vision insurance, Short Term and Long-Term Disability insurance, Life Insurance, AD&D, Telework, Paid Time Off, Flexible Spending Account, Tuition Reimbursement, and a 401K Retirement plan.

Compensation

Salary range based upon experience, but this is an associate-level position.

Security Clearance

Must have the ability to obtain a Moderate Risk Public Trust (MRPT) or higher level clearance. Candidates with active clearance will be given preferential consideration.

Other Requirements

Supervisory Responsibility: This position does not have supervisory responsibilities currently, but there is an opportunity to grow this into a leadership role

Travel: International travel may be required

Work Authorization: Candidate must be citizens of the United States, no sponsorships provided

Application Procedure

Interested candidates should apply via CTP’s website www.ctp-inc.com, no phone calls, emails, or private messages, please.

Candidate applications may be acknowledged but, due to the high volume of submissions, only qualified candidates will be contacted.

Candidates without required skillsets and pertinent qualifications will not be considered.

Employment is subject to a satisfactory completion of a pre-employment background review. This includes, but is not limited to: employment, credit and education verifications, social media screening, and criminal records check. All applicants are required to complete the associated paperwork in advance of an interview. Writing samples may be requested.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.

CTP is an Equal Opportunity Employer