Job Description

We are seeking a highly organized, analytical, and detail-oriented Project Management Administrator / Analyst to support project coordination, data analysis, scheduling, and administrative operations in Oklahoma City, Oklahoma.

This opportunity is ideal for a professional with strong mathematical aptitude, advanced Microsoft Excel skills, and the ability to independently manage information, track project progress, and support effective business decisions.

The Project Management Administrator / Analyst will assist with maintaining project documentation, analyzing operational data, preparing reports, coordinating schedules, and supporting project management activities to ensure efficient execution of business objectives.

The successful candidate will be comfortable working with numerical data, identifying trends, organizing complex information, and communicating findings to project managers and other stakeholders.

This position offers an excellent opportunity for a motivated professional to apply their analytical, organizational, and administrative expertise while developing additional experience in project management and operational coordination.

Required Qualifications

• Demonstrated proficiency in Microsoft Excel, including the ability to organize, analyze, and interpret numerical data
• Strong mathematical aptitude and data analysis skills
• Ability to work independently, manage responsibilities, and complete assignments with minimal supervision
• Proficiency with Microsoft Office applications, including:
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft Teams
• Microsoft PowerPoint
• Strong organizational skills and attention to detail
• Ability to maintain accurate project records, spreadsheets, and administrative documentation
• Strong analytical thinking, problem-solving, and numerical reasoning abilities
• Effective written and verbal communication skills
• Ability to manage competing priorities, meet deadlines, and support multiple project-related activities
• Comfortable collaborating with project managers, administrative personnel, and cross-functional teams

Preferred Qualifications

• Previous experience working in the structural steel industry
• Familiarity with construction operations, project coordination, or industrial project environments
• Experience using project management, scheduling, or construction software
• Previous experience in a Project Administrator, Project Coordinator, Project Analyst, or similar position
• Experience developing and maintaining project schedules, progress reports, and tracking spreadsheets
• Familiarity with project budgets, cost tracking, and financial reporting
• Experience analyzing project performance metrics and identifying operational trends
• Advanced Excel capabilities, including pivot tables, formulas, lookup functions, and data visualization
• Experience preparing reports and presentations for project managers or organizational leadership
• Strong understanding of project documentation, scheduling coordination, and workflow management

Key Responsibilities

Project Administration & Coordination

• Support daily project management activities through accurate documentation, organization, and administrative coordination.
• Maintain project records, spreadsheets, schedules, and supporting documentation.
• Assist project managers with tracking deliverables, deadlines, and project progress.
• Coordinate information between project teams and relevant stakeholders.
• Help identify administrative or scheduling issues that may affect project execution.

Data Analysis & Reporting

• Utilize Microsoft Excel to organize, evaluate, and interpret project-related data.
• Prepare analytical reports, spreadsheets, and presentations to support business decisions.
• Review numerical information for accuracy, completeness, and consistency.
• Identify trends, discrepancies, and opportunities for operational improvement.
• Support project performance tracking and data-driven reporting initiatives.

Scheduling & Project Support

• Assist with maintaining project schedules and monitoring important milestones.
• Support the organization of project timelines, documentation, and reporting requirements.
• Utilize available project management or scheduling tools to improve workflow efficiency.
• Communicate relevant project updates to managers and team members.
• Help ensure project information remains organized, accessible, and up to date.

Administrative & Operational Support

• Prepare professional documents, reports, and presentations using Microsoft Office applications.
• Coordinate communication and collaboration through Outlook and Microsoft Teams.
• Independently manage assigned responsibilities while maintaining accuracy and meeting deadlines.
• Support continuous improvement initiatives related to administrative efficiency and project tracking.
• Collaborate with colleagues to resolve data discrepancies and project coordination challenges.

Ideal Candidate

The ideal candidate is a detail-oriented and analytically minded professional with strong Microsoft Excel proficiency, mathematical aptitude, and the ability to work independently.

They should demonstrate confidence working with numerical information, organizing project documentation, preparing reports, and managing administrative responsibilities with accuracy and efficiency.

The strongest applicants will possess a solid working knowledge of Microsoft Excel, Word, Outlook, Teams, and PowerPoint, along with strong organizational and problem-solving abilities.

Previous experience in project administration, project coordination, data analysis, scheduling, or construction-related operations will be particularly valuable.

Candidates with experience in the structural steel industry will be especially well aligned with this opportunity; however, structural steel experience is preferred and not required.

Familiarity with project management, scheduling, or construction software is also beneficial but is not a mandatory qualification.

We are particularly interested in individuals who demonstrate initiative, analytical independence, attention to detail, and the ability to manage multiple responsibilities without constant supervision.

Successful candidates will combine strong technical proficiency, mathematical reasoning, effective communication, and a proactive approach to supporting project operations.

Compensation

$50,000 – $65,000 annually

Compensation within the listed range will be determined based on the candidate's additional project management expertise, administrative and analytical experience, advanced Microsoft Excel proficiency, mathematical and data analysis capabilities, construction or structural steel industry knowledge, specialized software skills, and overall alignment with the position.

Why Join Through Tap Healthcare Solutions?

At Tap Healthcare Solutions, we recognize that effective project administration and analytical support are essential to maintaining organized operations, accurate reporting, and successful project execution.

Professionals who combine strong technical skills, analytical thinking, and administrative coordination contribute directly to operational efficiency and informed business decision-making.

This opportunity in Oklahoma City, Oklahoma, offers a motivated professional the chance to apply their project coordination, data analysis, and Microsoft Office expertise while supporting meaningful operational initiatives and developing valuable project management experience.

For individuals who enjoy working with data, solving problems, organizing information, and supporting complex projects, this position provides an opportunity to contribute to a collaborative and results-focused professional environment.

Our team will support you throughout the hiring process with clear communication, personalized attention, and a candidate-focused approach. We'll help ensure this opportunity aligns with your analytical capabilities, administrative experience, technical qualifications, compensation expectations, and long-term career goals, helping you pursue a position where your skills are valued and your contributions make a meaningful difference.