Job Description

Background

Climate change has become a global challenge that deeply affects the lives of children everywhere. In Indonesia, the impacts are already visible—particularly in densely populated urban areas like Jakarta. For children growing up in informal settlements, floods, air pollution, and extreme weather are not distant threats but part of daily life. These conditions disrupt education, limit safe spaces for play, and create constant fear of the next disaster, ultimately hindering children’s opportunities to learn and build a better future. Jakarta is among the world’s most climate-vulnerable cities. Rapid urbanization, land subsidence, inadequate drainage systems, and rising sea levels have all contributed to increasingly severe flooding each year. At the same time, pollution from traffic and industry continues to degrade air quality, affecting millions of residents—especially children—whose health and development depend on a safe, clean environment.

The CERIA (Climate Education, Resilience, and Innovation Action) project was designed to respond to these challenges. Over three years (1st January 2026-31 December 2028), it will be implemented by Plan Indonesia in partnership PREDIKT. The focus target participants are in 15 schools, 30 youth-led organizations, and two local climate networks. The project will focus on three administrative areas of Jakarta—North, West, and East Jakarta—where communities face high vulnerability to climate-related hazards. The project will engage approximately 6,000 children aged 7–13 and 3,000 young people aged 14–24. Activities will include strengthening climate education in schools, supporting youth-led community climate actions, and advancing inclusive, gender-responsive advocacy onclimate policies. Through these efforts, the project aims to enhance the capacity of children and young people to adapt to climate risks and to contribute actively to building resilient communities.

The Opportunity

The Project Finance Officer is responsible for overseeing all financial functions within the Program Management Unit. This role ensures effective financial planning, monitoring, and reporting in alignment with donor requirements and organization (YPII) policies. She/He will work closely with Program, Grants, Supply Chain Management (SCM), and People & Culture (P&C) teams to support seamless project implementation. The position also provides financial guidance and support to local Implementation Partners (IPs), ensuring accountability and compliance across all project components.

Key Responsibility :

Financial Management

• Process and facilitate all project related payments or fund transfers for the project.
• Monitor fund disbursements and ensure alignment with donor milestones
• Ensure expenditures are authorized, approved, and supported by adequate documentation.
• Ensure that YPII funds are utilized and accounted for based on generally accepted accounting principles and YPII standards.
• Ensure transactions are accurately coded and appropriately allocated to relevant budget lines / Work Breakdown Structure (WBS) or cost centres.
• Review payment requests for accuracy, approved budgets and check the completeness of supporting documents.
• Monitor acquittals or liquidations of advances and prevent issuance of new advances unless the previous advances are fully settled / liquidated.
• Conduct basic financial analysis (i.e., budget variance) to support project decision-making.
• Work closely with Program/Project Manager, Project Finance Accountant and appropriate CO staff and/relevant field staff in developing project forecasts.
• Maintain secure digital and physical record / hard copy project documentation.

Partner Management

• Oversee financial management processes with Implementation Partners (IPs), ensuring alignment with project objectives, donor requirements, and internal systems under the guidance of the Project Manager (PjM).
• Manage the liquidation of advances from IPs, including invoice processing, journal entries in SAP, and maintenance of subsidiary ledgers for advances, deposits, instalment payments, and withholding tax, in compliance with YPII’s financial and accounting policies.
• Maintain organized records of all IP agreements, reports, and correspondence in both digital and physical formats.
• Prepare regular forecasts of project budget utilization, and monitor resource allocation and spending across Implementation Partners (IPs).
• Coordinate financial support to IPs in the preparation of financial reports.
• Review monthly financial reports for IPs, detailing expenditure and fund transfer status, and engage with budget holders to address discrepancies or take corrective actions.
• Conduct scheduled financial monitoring visits to IPs in coordination with program staff, and document findings for follow-up and continuous improvement.

Planning, Budgeting and Monitoring

• Work closely with the PM/PjM, Finance Project Lead, Finance Project Accountant, and relevant Country Office (CO) staff to establish initial budgets, prepare financial forecasts, and process budget modifications in SAP
• Maintain accurate records of approved project budgets and any subsequent modifications.
• Prepare monthly budget versus actual (BvA) reports in both donor and local currency, highlight variances, and coordinate with budget holders to ensure timely corrective actions.
• Prepare and submit donor financial reports under supervision of the Finance Project Lead, ensuring compliance with donor agreements.
• Collaborate closely with Finance Project/Grants Accountant team, and Program Unit to ensure accuracy and timeliness. Proactively follow up on donor queries and address any findings or recommendations.

Project Closure, Audits and Risk Management:

• Conduct data cleansing in SAP prior to project closure, ensuring no outstanding Implementing Partner (IP) advances, open purchase orders, pending payment vouchers, parking journals, incorrect coded transactions, incomplete accounts receivable, or inter-company transactions.
• Provide financial data and documentation during internal and external audit fieldwork.
• Maintain and update audit action lists, and track follow-up actions from Finance and Administration audits.
• Ensure all audit findings are resolved and supported with documentation prior to closing the project code in SAP.

Other Tasks:

• Support month-end and year-end financial closing processes
• Participate in project inception and coordination meetings.
• Perform other duties as assigned by the supervisor or PM/PjM.

Requirements for The Role:

Essential

• Bachelor’s degree in Accounting, Finance, Business Administration, or Commerce.
• Minimum of 3 years of relevant post-qualification experience, preferably within international organizations, INGOs, or bilateral development agencies.
• Effective English language skills for professional communication, both verbal and written.
• Strong digital literacy, including advanced proficiency in Microsoft Excel and familiarity with accounting software.
• Prior experience with SAP is highly desirable.
• Demonstrated experience in managing donor-funded projects, preferably with donors such as KOICA, EU, DFAT, USAID, SIDA, Irish Aid, and UN agencies.
• Experience in delivering financial capacity-building support to non-finance staff and sub-grantees.

Desirable

• Effective training and coaching skills.
• Strong analytical skills and financial problem-solving capabilities.
• Clear and adaptive communication skills, tailored to diverse audiences.
• Demonstrated ability to collaborate in multidisciplinary and multicultural environments.
• Strong team-building and motivational capabilities.

Please follow the link to the full role profile: JD Project Finance Officer CERIA_DNO-DANIDA.pdf

Location: Typical office environment in Jakarta. It is important to note that YPII currently applies a mix of working from Home and working from Office arrangements.

Reports to: straight line to Project Finance Lead

Closing Date: December 19th, 2025

HOW TO APPLY:

All information will be treated in the strictest confidence, as we pride ourselves on our professional service. We will contact you as soon as we have reviewed your application.

Only short-listed candidates will be notified and invited for interviews. Please submit your application letter and detailed curriculum vitae in English by clicking the yellow “Apply now >>” button on this page. The application deadline is December 19th, 2025

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy (PSHEA).

As an international child-centred community development organisation, Yayasan Plan International Indonesia is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse.

We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practices, positive attitudes and principles of gender equality and inclusion.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.