Job Description

Little, a diverse and transdisciplinary design firm committed to elevating performance, is seeking a Project Facilitator with a positive, collaborative work style for our Community Studio in our Newport Beach, CA office.

The person selected for this opportunity will support the Community Studio in Newport Beach by facilitating project logistics. These include but are not limited to preparation, distribution, and e-filing of correspondence, reports/logs, contracts, and spreadsheets; coordinating and processing all agency documentation throughout all project phases. This person will provide project assistance as needed, to include printing/plotting and assembling drawing sets for distribution, collection of municipality project requirements, and coordination with other internal and external team members, agencies, and client representatives.

Key Responsibilities Include:

• Preparation of meeting minutes;
• Scanning hard-copy documents and distribution to team and client representatives;
• Coordinating project information and assisting in consultant agreements;
• Assisting team with completing and processing local and state agency documents, including but not limited to:

• Processing of all DSA documents and appointments prior to DSA submittal
• Coordinating DSA documents from consultants and owner
• Processing of Addenda, RFI’s, Submittals, ASI’s, Deferred Approvals, and CCD’s
• Processing of all closeout documents from Lab, Project Inspector, Contractor(s), and Owner

Additional Responsibilities Include:

• Coordinates activities to ensure that goals or objectives of the jobs are accomplished within prescribed time frame and parameters and to the satisfaction of the Studio Principal;
• Implements project processes and procedures efficiently and effectively;
• Compiles project data and inputs into the company database;
• Plans, executes, and finalizes jobs according to deadlines;
• Oversees the timeline and communications to project team and client;
• Completes project work that may include printing/plotting and assembling drawing sets for distribution, collection of municipality project requirements, and coordinating with other internal studios or departments;
• Provides superior customer service - responds promptly to team members and client;
• Maintains working knowledge of other team members' jobs.

Ideal candidates will have the following Qualifications:

• Minimum of 3 years of experience in field or related area
• Experience with the DSA process
• Strong MS Office skills (Word, Outlook, and Excel)
• In-depth knowledge of document management systems and programs, such as Newforma and Bluebeam
• Preparation, distribution, and e-filing of correspondence, reports/logs, contracts, and spreadsheets; maintaining master project tracking spreadsheets
• Excellent communication, interpersonal, and organizational skills
• Experience working in a fast-paced environment required
• Requires considerable discretion, initiative, and independent judgment in non-routine matters, demonstrated ability to make decisions or get decisions made.

Why Little:

Little is a place where you'll be surrounded by colleagues with diverse expertise, backgrounds, generations, talents, experiences, and passions. If you ask our employees what keeps them excited about coming to work each day, they'll tell you—it's the people. It’s also our culture and the opportunity to help shape a better future through our work. We embrace a culture of teaching and learning through cross-mentoring that spans generations, disciplines, and interests. We strive to give everyone exposure to the broadest possible range of experiences. We care deeply about our clients and each other, and we work to spark creativity and excitement in everyone around us. And, if wellness matters to you, you’ll be thrilled to know that you’ll be working in one of Charlotte’s first LEED and WELL Certified workspaces. Curious what it’s like to work at Little? Check out our video! https://vimeo.com/851727160/a5897aa234

To be considered for this opportunity, please submit your resume for review.

Little is an equal opportunity employer. In accordance with anti-discrimination law, Little prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by lawLittle is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact careers@littleonline.com or a member of our HR Team.