Job Description

Documentation Controller

To build our future, the best energy is ours! Arabelle Solutions, part of the EDF Group, is a global leader in nuclear turbine island technologies, providing innovative low-carbon power solutions from the world’s most powerful operating steam turbine to modular SMR-optimized designs, along with generators, pumps, heat exchangers, and controls. Its technologies are used in one-third of nuclear power plants worldwide, supported by a team of 3,500 experts across 16 countries. Our cultural pillars define how we work together: Team, Expertise, Ownership. We collaborate fully and value the spirit of teamwork, where every skill is recognized to create innovative and effective solutions. Guided by safety and integrity in all we do, we take ownership of our actions and results.

1. Primary Activities

Scope

Document Controller is responsible to execute Document Management (DoM) activities at project level, ensuring correct DoM implementation according to valid work instructions, monitoring relevant KPIs. He/she ensures that a common DoM Process is available to NNB projects Document controller functionally reports to DoM Project Lead and Hierarchically to Projects Head of Document Management. In case DoM Project Lead is not appointed, Document controller will report functionally to the PEM. Document controller acts under instructions and guidance of Document Management Project Lead (or PEM) who maintain the overall DoM coordination.

1. Accountability

The Document Controller is accountable for:

• Timely update of MTA system with Document related objects (Documents, comments, transmittala) and information upload (Document metadata)
• Quality of DoM related Reporting (KPI, approval status,….)
• Correct use of MTA Document Management System(s)

1. Responsibilities

Document controller is responsile for the execution of DoM activities according to valid Work Instruction (Ref work instructions listed in GGG/00/M/-------EOM/WI/001)

In particular, Doc Control is responsible for:

• Consulting with DoM Project Lead (Or PEM) on DoM process setup.
• Uploading Documents in MTA-DMS, if/as applicable
• Using at the maximum extent native feature of MTA, minimizing project customizations
• Management of Supplier Documentation, if/as applicable
• Management of Client Documentation including upload in MTA
• Managing incoming and outgoing transmittals and recording official letters.
• Distributing incoming transmittals according to the distribution matrix
• Ensuring the record quality of DMS metadata.
• Addressing to DoM project lead necessary tools developments requests.
• Realizing Massive bulk uploads of DoM related metadata in order to support Project disciplines (that maintain the responsibility to set up an MTA uploadable file)
• Performing quality checks on the metadata input I MTA-DMS by Project disicplines
• Performing quality checks on issued documentation (only DoM related aspects and attributes)
• Tracking and dispatching to doc owner, through MTA-DMS, of incoming client comments on documents  Training Project Team to the use of MTA-DMS  Build training material for doc controller’s tasks (checklist)
• Support Project team in all points in regards with DoM project processes

1. Authority

Area(s) where the position holder provides recommendations:

• Setting DoM processes in the project (always according to valid Work instructions)
• Doc Related Attributes Management in MTA

1. Key performance Indicators:

• Document preliminary check : Time between first reception of a document and feedback return to Doc owner
• Document transmittal time : Time between reception of final version of a document and delivery to Customer
• % of Customer QC rejections from documents delivered

1. Required Competences

Education

Mandatory (MUST)

• High school Diploma

Desirable (NICE TO HAVE)

• University Degree or equivalent

Experience

Desirable (NICE TO HAVE)

• Previous working experience in DoM subject matters

Mandatory (MUST)

• Awareness of the following standards (if involved in nuclear Projects) o ISO 19443:2018 Quality management systems — Specific requirements for the application of ISO 9001:2015 by organizations in the supply chain of the nuclear energy sector supplying products and services important to nuclear safety (ITNS).
• Team Player
• Communicative
• Pragmatic
• Rigorous
• High level knowledge of Word and Excel
• Tool oriented
• Adaptability to changes
• Proactive
• Resilient
• Fosters a collaborative, empathic and respectful multicultural environment

Desirable (NICE TO HAVE)

• Innovative
• Inspiring and influencing.
• Driving the change

Language skills Mandatory (MUST)

• Good English Reading and Writting

Desirable (NICE TO HAVE)

• Other languages

What we offer

• An international and dynamic environment, committed to a sustainable future
• A collaborative corporate culture focused on expertise
• Attractive benefits

In India, our presence spans Sanand (Gujarat), Noida (Uttar Pradesh), and Bengaluru (Karnataka), where our teams drive advanced manufacturing, precision engineering, and cutting-edge project delivery-underpinn by our commitment to safety, integrity, and sustainability. Arabelle Solutions Nordics operates across Sweden and Finland, with offices in Västerås and Norrköping. With a team of 90 employees across a broad range of functions, we support customers globally with our main focus on the Nordic region, driving advanced manufacturing, precision engineering, and cutting-edge project delivery — all underpinned by our commitment to safety, integrity, and sustainability. To learn more about Arabelle Solutions’ footprint and the locations where we operate, please visit: https://www.arabellesolutions.com/ Join a committed team making a difference by delivering cutting-edge technologies in support of sustainable nuclear energy.

Join us and work with global teams to support global customers ! At Arabelle Solutions, we have team members of more than 49 nationalities spread across 16 countries.

At Arabelle Solutions, we know diversity makes teams and business stronger.