Job Description

Posting number: 10759-HR

Department: 4503 - Parks and Recreation - Recreation

Division: 450301 - Recreation - Commissioners Office

Job classification: Project Director

Posting type: Open

Categories: Accounting and Finance, Grants Administration

Summary

Project Director- Fiscal Analyst

Examples of duties

Under administrative direction, coordinates and supervises all phases of designated program and project development and administration. Assists with or performs special projects as assigned. Provides training and technical assistance within and outside of the department as directed. Prepares and delivers presentations. Plans, develops, and administers projects and programs within a work unit. Reviews and evaluates program/project impact. Identifies project resources, requirements, methods, impact, and techniques. Prepares funding proposals and government reports. Monitors program contracts for compliance with terms and specifications. Conducts field site visits as necessary. Performs other job-related duties as required.

Qualifications

Bachelor's Degree in Business/Public Administration or related field from an accredited four-year college or university is preferred. Three years of full-time paid progressively responsible management/supervisory experience in program and/or project development required. Should be proficient in computer and software applications (Microsoft Office Suites) and possess excellent communication and interpersonal skills. Valid State of Ohio Driver's License required.

Supplemental information

Additional Duties

Procurement Coordination

• Coordinate all procurement activities for the Division in partnership with program managers, the Purchasing Department, and vendors.
• Track service completion and contract compliance with vendors.
• Create and submit requisitions in the financial system; draft and review memoranda with the Commissioner.
• Review and analyze vendor proposals for scope alignment and price reasonableness; negotiate revisions as needed.
• Collaborate as needed with Purchasing, Law, Council, Finance, and other shareholders to ensure timely and compliant procurement.
• Research suppliers, negotiate purchase agreements, and ensure adherence to applicable standards.

Budget Management

• Monitor and analyze Division budget activity to ensure compliance with approved funding levels.
• Research, prepare, and recommend annual operating budgets including revenue reports, capital funding, and projected expenditures.
• Run monthly trial balance reports; ensure general ledger compliance and resolve discrepancies.
• Collaborate with Accounts Payable to track Purchase Order spend-downs and obtain usage statements.
• Collaborate with HR and Payroll person(s) as it relates to budgetary concerns.
• Record and deposit cash/wires/checks and maintain accurate records of revenue and reimbursements.

Contracts

• Manages all contract encumbrances, amendments, and funding modifications for assigned division(s), and provides support to the Contract Liaison as needed.?

Grants

• Monitor and audit federal and state grant financial activity for compliance with applicable rules and regulations.
• Process grant invoices, resolve discrepancies, coordinate with auditors, request extensions, submit applications, and manage closeout.
• Administer the Summer Food Service Program, including annual training, grant setup, bid reviews, budget tracking, and grant closeout

Travel Coordination

• Prepare annual travel budgets; create travel encumbrances and payments in Advantage.
• Monitor approval workflows and process post-tournament reconciliations including receipt reviews and transmittal documentation.

Performs other fiscal and administrative functions as required to support the operational needs of the division and department.

https://www.clevelandohio.gov/city-hall/departments/human-resources/total-rewards

The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.