Job Description

Purpose and Impact:

The Project Development Support Officer plays a pivotal role within Amentum’s Business Operations department, headquartered in Alice Springs. Reporting to the Business Process Manager, this position is a key contributor in the Project Development Office to provide administrative support to the Proposals and leadership teams. This role will be responsible for managing purchase requisitions (PRs), provide administrative support for meetings, proposal requests, reporting, document control and heavily supporting the lifecycle of proposals, costings and scheduling execution.

This position ensures seamless project execution by providing insights, comprehensive reporting, administrative and proposals coordination. Ideally, the successful candidate will have a qualification in business or project management. Advanced computer literacy, ability to communicate well with stakeholders and flawless time management and attention to detail is essential.

Work Schedule:

8 hours per day, 5 days per week

Essential Responsibilities:

Responsibilities include, yet not limited to:

• Coordinating purchase requisitions (PRs) and proposal requests.
• Assist in proposals, costings and scheduling planning, execution and reporting.
• Act as a key contact for internal stakeholders.
• Provide administrative support to the Project Development Office leadership team
• Coordinate and raise purchase requisitions (PRs) for all project related works.
• Assist with proposal requests and uploading information to site systems and programs.
• Assist with Project Development administrative duties to support the continuous improvement of the project development department. This includes, yet not limited to managing schedules, document control, coordinate meetings, and track action items for project leadership.
• Facilitate communication between teams ensuring clarity in project expectations. This includes drafting professional correspondence, presentations, and stakeholder updates.
• Manage multiple task simultaneously and maintain real-time development status of all active projects.
• Demonstrate the ability to operate autonomously using initiative, sound reasoning, listening, and decision-making skills.
• Ensure, promote, and maintain health and safety practices/compliance at the site and within the workplace.
• Perform any other reasonable duties as requested.

Work Environment, Physical Demands, and Mental Demands:

Typical office environment with no unusual hazards, occasional lifting to 10kgs, kneeling, standing and walking, routinely sitting and constant use of speech/hearing abilities for communication, constant mental alertness, and must be able to work under deadlines

Security Clearance:

Active U.S. Secret or TS/SCI Clearance; or equivalent Australian NV1 or Top-Secret Positive Vetting (TSPV) Department of Defense Security Clearance and ability to maintain that clearance or obtain higher clearance.

Knowledge, Skills, and Abilities

Minimum Requirements

• Proficiency in filing systems, document management, and version control
• Demonstrated ability to manage and prioritize multiple concurrent tasks in a fast-paced environment
• MS Office suite of tools with specifics to MS Excel

Desirable:

• SharePoint knowledge and experience
• SAP knowledge and experience
• Pricing Experience
• Proven experience working in in large-scale, complex projects

STATEMENT OF WORK REQUIREMENTS

All personnel assigned shall be:

• At least 18 years of age.
• Able to fluently read, write and speak English

EHS REQUIREMENT

All Amentum personnel are responsible for understanding and complying with all site environmental, health and safety requirements. While Amentum is responsible for providing a safe workplace and is responsible for ensuring compliance with requirements of the EHS Handbook, each person is responsible for:

• Completing work tasks in a safe manner
• Reporting any unsafe acts or conditions to their supervisor and/or PMO/EHS Manager
• Continuous adherence to the environmental, health and safety procedures outlined in the EHS Handbook during the performance of their work
• Red-Carding a Job - Employee right and responsibility to “STOP WORK” if a job is unsafe or possess a danger to the environment

QUALITY REQUIREMENT

Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Program and carry out job activities in compliance with the Quality System documents and customer contracts. Each employee must read and understand their Quality Management and Customer Satisfaction responsibilities.

PROCEDURE COMPLIANCE

Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to their job