About Veolia

Create positive change. Be a champion of Ecological Transformation.

Join Veolia, a global leader with over 170 years of experience, operating in 40+ countries with 220,000 employees worldwide, including 6,500 staff across 300 sites in Australia and New Zealand. As part of our team, you'll contribute to crucial environmental solutions through our innovative Water, Waste, Energy and Industrial Services, helping protect the environment and address essential human needs for a sustainable future.

The Opportunity

Veolia is seeking an Invoicing Administrator - Refractories to join our Industrials and Energy team based in Henderson, Western Australia. This role provides essential support to the Refractories Administration, Finance and Operations Team, with primary responsibility for billing major and minor projects and all related accounts functions.

This is an excellent opportunity for a detail-oriented professional with strong administrative and accounts experience to contribute to a dynamic team in a critical support role.

What's on offer

• Opportunity to work with a global leader in environmental solutions

• Ongoing training and development opportunities

• Supportive team environment within the Refractories division

• Career progression within Veolia's extensive network

What you'll be responsible for

Business Administration

• General office admin duties

• Maintain Refractories registers

• Coordinate with admin and finance team in all states

• Create and maintain effective relationships with external stakeholders

• Ensure compliance to Veolia's Internal control and audit policies

• Meet deadlines and liaise with internal and external stakeholders

Operations Administration

• Coordinate with site supervisors & managers

• Follow up timesheets and PO's with operations team

• Asset coordination as required

Accounts Administration

• Maintaning billing folders

• Billing of Major & Minor Projects

• Reconciliation of labour, plant, materials and third party invoices
• Understanding of customer contracts, rates and requirements
• Following up on outstanding items in relation to billing
• Liaising with customer representatives for Purchase Order changes and billing approvals

What you'll need to be successful

Mandatory Requirements

• Tertiary study aligned with the position description

• Understanding of EBA's and Contracts in respect to billing and payroll

• Experience in using and navigating various software platforms

• Intermediate to Advanced Excel or Google Sheets knowledge

• Excellent interpersonal skills

Desirable

• Previous experience with SAP or other ERP systems

• Experience in a project or accounts officer role

Other Key Skills

• High attention to detail

• Excellent communication and interpersonal skills

• Excellent decision making capability

• Highly customer-service focused and team orientated

• Excellent time management skills and ability to plan ahead

• This role may require some travel to on-site Projects both intrastate and interstate (optional)

Veolia’s AlwaysSafe culture means that we care about the safety of people on our sites. We operate a zero tolerance drug and alcohol approach and shortlisted candidates must be prepared to undertake a full pre-employment medical check which includes drug and alcohol screening. Shortlisted candidates must also be willing to undergo a National Police Clearance

Why Veolia?

At Veolia, we support our people both at work and beyond. Enjoy a comprehensive range of benefits designed to help you thrive, including:

• Generous paid parental leave and a paid volunteer day

• Flexible and hybrid working arrangements

• Superannuation contributions on unpaid parental leave

• Fitness Passport and discounted health insurance

• Employee Assistance Program (Thrive) for you and your family

• Car allowances, novated leasing, and vehicle discounts

• Bonus and referral programs, plus employee share plan

• Ongoing professional development and clear career pathways

Veolia is committed to ensuring every employee returns home safely every day under our Always Safe Charter.

Join a team that values your wellbeing, growth, and contribution—while making a real impact on the environment and our communities.

Fairness, Diversity & Inclusion

Veolia is committed to fostering a diverse, equitable, and inclusive workplace where everyone is valued and respected. We welcome applications from all backgrounds and are dedicated to providing a safe, supportive, and accessible environment. If you require adjustments to the recruitment process, please let us know so we can support you.

Discover more about our benefits, culture, and commitment to diversity at anz.veolia.com/careers

We value your interest in our employment opportunities and commit to respond to all applications.

Veolia is committed to conducting recruitment in a fair, ethical and transparent manner based solely on merit. Candidates with direct or indirect personal/professional ties to Veolia and/or any third party related to Veolia business (including but not limited to Veolia's suppliers, customers, partners and competitors) must disclose this information.