Details

Monday – Friday 8:00 am – 4:00 pm

Project Coordinators

Provide support to the project management function across disciplines (e.g., construction, engineering, operations, technical). Review project proposals to ensure alignment with contract requirements, and issue and track project amendments and related documentation. Perform project coordination and analytical support activities including scheduling and planning, earned value tracking, budget review and cost analysis, and evaluation of scope change impacts. Monitor project timelines and progress, identify variances, and prepare status reports for project managers and leadership. Serve as a key communication liaison by identifying and escalating issues, risks, or additional information needs to project managers and stakeholders, and contributing to the development of practical solutions. This role supports a range of assignments from routine to moderately complex, with increasing responsibility based on experience. The position operates under supervision, with Level I focused on foundational support and skill development, and Level II demonstrating greater independence, analytical capability, and judgment in managing tasks, resolving issues, and supporting project outcomes.

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Project Coordinator I (Entry Level)
Provides basic support to project management activities, including review of proposals and tracking of project documentation. Assists with project scheduling, planning, and budget tracking using established tools and processes. Supports cost analysis and scope change documentation; identifies and escalates issues or discrepancies. Monitors project activities and prepares routine status reports. Performs routine assignments under close supervision; limited independent judgment required.

Project Coordinator II (Intermediate Level)
Provides support to project management functions, including review of proposals for contract compliance and identification of risks. Coordinates project documentation and performs analysis related to scheduling, budget, earned value, and scope impacts. Monitors project timelines, identifies variances, and recommends corrective actions. Communicates with project managers and stakeholders to resolve issues and support decision-making. Performs moderately complex assignments under general supervision; exercises independent judgment within established guidelines.

EQUIVALENCY STATEMENT 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Project Coordinator, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.

Project Coordinator, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page

Online reports may be submitted at https://oeo.utah.edu


https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.