Job Description

This role provides administrative project support to the day to day operations of the assigned site or project.

Senior Project Admin: May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.

• Assists project team with day-to-day administrative support of the project or site
• Organizes and expedites flow of work through project or site and initiates follow up action
• Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
• Assists with setup, development and coordination of site-specific PMP and PIFs
• Sets up and maintains hard copy and electronic site file directories
• Issues and coordinate access to shared project drives and share drives
• Ensures the correct functioning of facilities, office, pantries and/or business support services.
• Performs clerical, administrative and general office duties including transcription, typing, and recording
• Ensures reports and documents follow company and project standards and quality
• Manages project specific forms and instructions
• Coordinates, schedules and prepares information for meetings and appointments
• Assists field operations with completion of daily time sheets
• Assists with onboarding/orientation of personnel
• Assists with internal and external project audits
• Arranges official travel, accommodations and car rentals
• Prepares letters and memoranda for manager’s review
• Gathers data and material information to be billed
• Scans, emails, answers phones, makes copies
• Manage and record Company / Project assets

Qualifications:

• High school education, Diploma or equivalent.

Knowledge, skills and experience:

• 7-10 years of project/admin experience in the Engineering and Construction industry desirable.
• Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook.
• Proficiency with Google Drives, Meet, Sheets and Doc.
• Experience in Oracle and SharePoint a plus.
• Ability to correspond and interact with others in a courteous and professional manner.
• Possess good organization skills
• Self-motivated to learn

• Able to communicate (written and verbal) in both Bahasa and English.

Personal attributes:

• Exceptional organizational skills
• Effective organization & planning skills
• Ability to handle multiple tasks and changing priorities in a fast paced environment
• Understands and controls one’s emotions with empathy for others
• Use effective verbal and written communication skills, clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely seeks to understand other perspectives.
• Uses initiatives and a proactive approach to problem solving
• Commitment to continuous improvement

• Demonstrates commitment to Wood Values, Visions & Behaviours.