Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.

We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and one of Canada's Greenest Employers, committed to using our design practice as a force for good in the world.

We’re looking for an experienced Project Coordinator who thrives in a fast-paced, high-performing environment and brings a proactive, solutions-oriented approach to project administration.

This role is a key contributor to the delivery of large projects. Based in DIALOG’s Vancouver studio, you will support a collaborative Alliance team of project leaders to keep work moving forward with precision and professionalism.

This role blends executive-level administrative support with hands-on project coordination, requiring strong judgment, organization, and the ability to manage competing priorities across multiple stakeholders.

Project & Team Coordination

· Support the Project Leadership team in implementing project processes (e.g., quality control, workflow tracking)

· Coordinate meetings, logistics, agendas, and action tracking to ensure clear follow-through

· Maintain accurate project documentation and records

Administrative Support

· Manage complex calendars, travel arrangements, and expense reporting

· Provide reliable, adaptable administrative support to Partners and project leaders

· Prepare, format, and proofread documents, reports, and presentations

· Possible management of email In-boxes

Stakeholder Communication

· Liaise with internal and external stakeholders, ensuring timely follow-up and coordination

· Exercise judgment in managing communications and escalating issues as needed

Operational & Studio Support

· Coordinate with administrative team members to balance workload and coverage

· Support planning and execution of meetings and studio events

Professional Practice

· Handle sensitive and confidential information with tact, professionalism, and discretion.

· Anticipate needs and proactively resolve issues before they arise

· 5–10 years of experience in executive administration or project coordination, ideally in a professional services or project-based environment

· Postsecondary education in office administration or a related field (or equivalent experience)

· Highly organized with the ability to manage multiple priorities and deadlines without compromising accuracy

· Proactive and resourceful, with strong judgment and the ability to anticipate team needs

· Collaborative and service-oriented, with the ability to build strong relationships across teams and stakeholders

· Excellent written and verbal communication skills, with confidence interacting at all levels

· Intermediate to advanced Microsoft 365 skills (Word, Excel, Outlook, Teams, and PowerPoint), including document formatting and managing shared files.

· Experience with Adobe InDesign is an asset as well as graphic skills.

· Calm, adaptable, and professional in a fast-paced, evolving environment

Parental leave top-up programs for all parents upon the birth or adoption of a child, RRSP matching, competitive medical and dental benefits coverage upon the first day of employment, discounted memberships, encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy.

DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation™ supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities.

DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG’s Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.