Job Description

Everforth ECS is seeking a Project Coordinator Senior to work in the Orlando, Florida area.

Salary Range: $70,000 - $80,000

Please Note: This position is contingent upon contract award.

The Program Coordinator Senior provides comprehensive administrative and programmatic support to ensure efficient operations, timely completion of deliverables, and effective communication across the organization. This role serves as the central point of coordination for scheduling, documentation, correspondence, and process management.

Key Responsibilities to include:

• Track all programmatic suspenses, taskers, and administrative actions to prevent delays to technical deliverables
• Maintain accurate and current office suspense tracker
• Ensure on-time completion of all leadership-directed taskers

• Maintain a centralized action-item and tasker tracker with 100% accountability
• Document responsible party, due date, and disposition for each item
• Provide regular status updates to leadership
• Immediately escalate at-risk suspenses to appropriate stakeholders

• Schedule and coordinate program meetings and government engagements
• Prepare comprehensive read-ahead packages for all meetings
• Document meeting outcomes, including decisions and action items
• Capture and integrate meeting outputs into the action-item tracker

• Prepare official correspondence, taskers, and briefing products in accordance with AR 25-50
• Conduct quality checks prior to government leadership review
• Ensure all products meet formatting, staffing, and records-management standards

• Organize, version-control, and maintain program documentation and records
• Ensure compliance with Department of Defense records-management policies
• Maintain documents in audit-ready and retrievable format

• Identify opportunities for coordination, workflow, and administrative improvements
• Recommend solutions that reduce labor hours, eliminate duplication, or shorten cycle times
• Document process improvement recommendations in monthly status reports

• On-time completion rate of leadership-directed taskers
• 100% accountability of suspense items in tracking system
• Accuracy and currency of office suspense tracker
• Compliance rate with correspondence and documentation standards

Qualifications

• Active Secret Clearance
• Minimum of 6 years of experience supporting acquisition or contracting activities within a DoD or Federal environment
• Development and review of acquisition documentation (SOWs, PWSs, IGCEs)
• Market research and acquisition planning
• Contract action and deliverable tracking
• Proposal evaluation support
• Coordination with contracting offices and technical teams