Job Description

Are you highly organized, proactive, and excited about supporting cutting-edge research at the intersection of technology, creativity, and society?

The Cyber-Physical Life research group (https://cyphy.life) at the IE School of Science and Technology, IE University (Madrid, Spain) is seeking a Project Coordinator to support the day-to-day management of research activities, project administration, and event organization. This role is central to the smooth operation and growth of a dynamic, internationally-oriented research group.

Why IE University?With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning. Our PurposeAt IE University, we foster positive change through education, research, and innovation.As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge, and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of the humanities. Our PeopleAt IE, we are:

• People-driven
• Change Builders
• Autonomy Enthusiasts
• Communication Enthusiasts
• Knowledge Champions

We are looking for a person to join a full-time position in Madrid - IE Tower. Temporary role, two years project.

Responsibilities

Your role as Project Coordinator (Research Group Administration) – Cyber-Physical Life (IE University, Madrid) will involve:

• Administrative & operational support
  • Manage documentation, contracts, and internal procedures
  • Support onboarding of researchers, students, and visitors
  • Maintain internal project tracking and organizational workflows
• Event & outreach coordination
  • Organize workshops, seminars, conferences, and lab events
  • Coordinate logistics (venues, travel, catering, materials)○ Support communication and dissemination activities (web updates, calls, social media announcements)

• Lab coordination
  • Act as a central point of contact for the research group
  • Support strategic initiatives and day-to-day lab operations
  • Manage social media announcements
  • Organize video recordings in coordination with videographers

• Research project administration
  • Support the coordination of national and international research projects
  • Assist with budgets, timelines, deliverables, and compliance requirements
  • Manage the purchase of lab supplies and research equipment

Qualifications

To thrive in this role, you should possess the following qualifications:

• Bachelor's Degree in administration, project management, social sciences, engineering, or a related field.
• Minimum 3 years of management experience, preferably in higher education or a comparable institutional environment.
• Experience in project coordination, or academic environments is highly valued.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and deadlines independently.
• Excellent written and spoken English and Spanish.
• Proficiency with common office and project management tools.

Unleash your full potential and make an impact. The next move is yours! If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University. At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.