Job Description

Job Duties and Responsibilities

• Serves as a notary for the Company. 

• Assists Project Managers with preparing job cost reports, and monthly project financial budgets and forecasts.

• Supports the Project manager with accounts payable and accounts receivable items as well are interactions with vendors and clients. 

• Responsible for submitting contract compliance forms (EEO Reports, Certified Payroll, etc.) 

• Responsible for requesting certificate of insurances and project bonds. 

• Responsible for project invoicing, waiver preparation and submittal.

• Assists Project Managers with payment collections.

• Responsible for preparing and submitting prequalification packages.

• Submit One-Call utility mark out requests.

• Supports Central Services (Accounting & Finance and HR) as needed.

• Assist in credit card and hotel cost tracking.

Knowledge, Skills and Abilities

• Excellent organizational and time management skills.

• Ability to multitask and prioritize tasks and to delegate them when appropriate. 

• Excellent verbal and written communication skills.

• Excellent interpersonal and customer service skills.

• Excellent documentation skills with attention to detail.

• Strong analytical and problem-solving skills. 

• Excellent computer skills and ability to learn new software.

• Familiarity with construction/project management software (Viewpoint, GC Pay, Procore, Textura, Salesforce, etc.)

Education and Experience Requirements

• Bachelor’s degree in Business Administration, Management, Finance, or related field. 1-3 years of experience in project coordination, administration, or similar role.

Certifications, Licenses, Etc.

• Notary of the Public (company can assist in obtaining this)