Job Description

As a Project Coordinator, you will support architects, engineers, and construction professionals by keeping project information organized, accurate, and moving forward. You will play a key role in project coordination, documentation, scheduling, and client service while helping create a polished, welcoming experience for both team members and visitors. Your work will directly support quality, consistency, and the successful delivery of interdisciplinary projects.

Deliver Results
• Coordinate the daily flow of project and team communication, both internally and externally.
• Schedule meetings and support project teams with agendas, minutes, calendars, and meeting logistics.
• Prepare and maintain contracts, specifications, project manuals, and other project documentation using firm-standard tools and processes.
• Track and process proposals, submittals, certificates of insurance, and Requests for Information (RFIs) in coordination with project teams.
• Maintain accurate project data, files, budgets, schedules, and contact records in Deltek and other project systems.
• Review administrative and technical documents for formatting, grammar, spelling, punctuation, and overall quality before distribution.
• Support reception, hospitality, office coordination, and other administrative functions that contribute to an exceptional team and client experience.
Qualifications
• High school diploma required; associate’s or bachelor’s degree preferred.
• Minimum of 3 years of administrative, project coordination, or project support experience; experience supporting construction, architecture, engineering, or other professional services teams preferred.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities and deadlines with accuracy.
• Excellent written and verbal communication skills, including the ability to review correspondence and technical documents for formatting, grammar, spelling, and punctuation.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook; experience with Microsoft Teams, SharePoint.
• Professional, client-service mindset with the ability to adapt in a fast-paced, collaborative environment while maintaining confidentiality and supporting multiple team members and projects.

People Matter
Each individual’s background, knowledge, ability, and experience contributes to strengthening our organization and projects. Our dedication to diversity includes company provided training and education, equitable recruitment, a grassroots employee DEI committee, and robust community partnerships.

Progressive Companies is comprised of people with a variety of abilities, races, colors, religions, genders, sexual orientations, national origins, ages, veteran statuses, and more. As an equal opportunity employer, we believe diversity, equity, and inclusion are essential elements of innovative design. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Transforming Spaces. Empowering People.

The talented professionals of Progressive Companies are designers of a bold new future, creating high-performance structures and pathways, delivering on today’s needs and preparing for what’s to come. We live by the idea that design isn’t simply about beauty, it’s about improving strategic outcomes—what we call Performance Based Design. Our work spans across the nation, allowing team members to work on a variety of exciting projects and maximize impact as trusted partners to our clients and communities.

Sustainable and Inclusive

We are dedicated to human-centered, sustainable, and inclusive design practices. We believe diversity, equity, and inclusion are essential to building trust, respect, and truly innovative design making spaces welcoming and accessible to all. Our sustainability approach embraces the AIA 2030 Commitment, together with a range of high performance, restorative, and regenerative strategies with a focus on climate responsive results to maximize positive impact in our industry.

Employee Owned

We act like owners—because we are. From modest beginnings of four original engineering partners in 1962, to almost 300 architects, engineers, designers, and consultants across multiple regional offices today, the energy, resourcefulness, and entrepreneurial mindset you expect from a CEO come standard with every team member.

Culture of Excellence

The firm is continually ranked as one of the Best and Brightest Companies to Work For in the Nation®, with comprehensive benefits including an award-winning wellness program, hybrid work schedule, summer hours, profit-sharing, and employee stock ownership plan (ESOP). We take our work seriously, but have fun along the way, which fuels the creative spirit and supports a focus on work and life integration.
Progressive Companies is committed to development and growth of team members through continuing education, mentorship, growth opportunities, and more. We are dedicated to giving back to our communities, with paid service-learning hours available to every employee and corporate sponsorship for a wide range of community organizations and activities.