Job Description

Salary Details

The salary range for this position is CAD $32.44/Hr. - CAD $46.64/Hr.

Come work as a Project Coordinator with Vancouver Coastal Health (VCH)!

Reporting to the Director, Equity, Diversity & Inclusion, Accessibility, and Anti‑Racism (IDEA‑AR), the Coordinator, Education and Learning provides coordination, administrative, and operational support for equity‑, anti‑racism‑, and accessibility‑focused education and learning initiatives across Vancouver Coastal Health (VCH). The Coordinator supports the planning, scheduling, delivery, and follow‑up of education activities, and maintaining the internal program databases related to IDEA-AR team activities, including education, consulting, advisory, and policy support work. The role maintains education workflows, coordinates logistics, tracks activities, prepares summaries, and supports accessibility in learning delivery. This position operates in a complex health‑care environment and requires strong organizational skills, attention to detail, sound judgment, and cultural humility. The role supports analysis, evaluation, and strategic decision‑making by providing operational and data support and escalating issues as appropriate.

As a Project Coordinator with Vancouver Coastal Health, you will be doing the following:

Education & Learning Coordination

• Coordinating logistics for equity‑, anti‑racism‑, and accessibility‑focused education, including scheduling, registrations, facilitator coordination, materials, and session delivery.
• Supports delivery of education sessions, including operational staff and medical staff, ensuring alignment with education pathways and Continued Professional Development requirements where applicable.
• Coordinating accessibility supports for learning activities, including interpretation, accommodations, and accessible materials.
• Managing the equity email inbox and other general inquiries.

Project & Program Support

• Supporting assigned education projects by tracking timelines, maintaining documentation, and monitoring deliverables.
• Preparing briefing materials, summaries, spreadsheets, presentations, and reports to support planning and decision-making.
• Maintaining organized records, calendars, trackers, and shared documentation across multiple initiatives.

Evaluation & Reporting Support

• Supporting evaluation and reporting through attendance tracking, feedback collection, data maintenance, summary reporting, impact assessment, data interpretation, and general
• Maintaining and analyzes internal program databases related to IDEA-AR team activities, including education, consulting, advisory, and policy support work.
• Ensuring data accuracy and flags data quality issues or notable patterns for review.

This work is framed within VCH’s commitments to our pillars of Indigenous Cultural Safety, Anti-Racism, Equity, Diversity and Inclusion, and Planetary Health.

Qualifications

Education & Experience

• Bachelor’s degree (or equivalent) in Business Administration or in a field related to the specific project(s), supplemented by a minimum of three (3) years’ recent, related financial analysis and planning experience in a large, complex service organization or an equivalent combination of education, training and experience.
• Experience in three distinct areas must be exhibited: financial analysis, project planning/management and technical expertise relating to the specific project(s).

Knowledge & Abilities

• Strong coordination, organizational, and administrative skills to manage multiple priorities and deadlines.
• Working knowledge of project coordination, including timeline tracking, documentation, meeting coordination, and follow-up.
• Ability to support evaluation and reporting through data collection, attendance tracking, feedback compilation, and summary preparation.
• Strong written and verbal communication skills, including preparation of reports, briefing notes, and presentations.
• Sound judgment in responding to interest holder needs and escalating issues appropriately.
• Proficiency with standard office and collaboration tools, including word processing, spreadsheets, presentations, shared document platforms, and calendars.
• Ability to work accurately and discreetly in a fast-paced environment.
• Demonstrated cultural humility and experience supporting work involving equity deserving groups and sensitive subject matter.
• Experience working with program databases and tracking systems, including data quality checks and routine analysis.
• Ability to translate quantitative data into clear summaries and visuals for nontechnical audiences.
• Physical ability to perform the duties of the position.

This Job Description is intended to describe the general nature and level of work performed and is not necessarily an exhaustive list of responsibilities, duties and skills required.

Working Conditions

• Temporary, full‑time position with an expected duration of approximately 18 months.
• This position is based in Vancouver and will require minimum of 2 days in office per week
• Requires management of multiple priorities and critical timelines in a complex health‑care setting.

VCH supports equitable practices, diverse teams and inclusive environments, which are integral to creating welcoming spaces where everyone can bring their whole selves to work and feel supported.

VCH encourages applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.

Closing Statement

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.As per Ministry of Health policy, all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines, and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver Coastal Health, you will be asked to provide this information as part of the onboarding process. Why Join Vancouver Coastal Health (VCH):VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and 'going first' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan• Grow your career with employer-paid training and leadership development opportunities• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families• Award-winning recognition programs to honour staff, medical staff and volunteers• Access to exclusive discount offers and deals for VCH staff At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.Vancouver Coastal Health is proud to be recognized as one of BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2025. Only short-listed applicants will be contacted for this posting. ***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***Thank you for your interest in Vancouver Coastal Health.