Job Description

Job DetailsJob Location: Charlotte, NC 28273Position Type: Full TimeTravel Percentage: Up to 25%Job Shift: DayJob Category: Admin - ClericalJob Title: Project Coordinator- Cross Bore
Location: Charlotte, NC.
Compensation: $70k - $80k, depending on experience.
About Hydromax USA:
We're seeking talented individuals to help us grow in the rapidly expanding utility industry. Since 2003, we've led the way in advanced field services and solutions, empowering utilities to maximize their infrastructure investments. Our mission is to enhance the safety, sustainability, and reliability of the nation's energy assets and natural resources. At Hydromax USA, you'll work with smart, passionate people to solve complex problems using innovative solutions. Together, we'll create a digital environment that modernizes and improves utility operations. Join us in making the world a better place by understanding the present and protecting the future.
Position Summary
We are currently seeking a Project Coordinator based in Charlotte, NC. This position plays a key role in supporting regional operations and project teams. The ideal candidate will be a proactive problem-solver with excellent communication skills and a strong ability to multitask. We're looking for a highly organized, detail-oriented individual who thrives in a fast-paced environment. This role is vital to ensuring our daily operations run smoothly and efficiently.
QualificationsPrimary Responsibilities
Production Reporting: Ensure the timely and accurate completion of daily production reports, identifying and resolving any discrepancies. This includes Microsoft Excel and Tableau.
Equipment Utilization Reporting: Track and report on the utilization of company equipment, identifying trends and areas for improvement. This will involve Samsara
Fleet Management: Provide support in maintaining the operational readiness of our fleet vehicles. This involves assisting with scheduling maintenance, tracking repairs, managing vehicle documentation, and coordinating with drivers to ensure vehicle safety and functionality.
Interview Scheduling & Employee Onboarding: Assist with the scheduling of interviews for open positions, coordinating with candidates and hiring managers, and managing logistics. Additionally, coordinate new hire onboarding activities, including technology setup, badging, vehicle assignment, and PPE distribution.
Project Support: Support the team with expense reporting, ensuring compliance with company policies and procedures. This may involve assisting with data entry, reconciling receipts, and tracking reimbursements utilizing Concur Expense Reporting. Additionally, assist with local material tracking, inventory management, and project closeout documentation.
Payroll Tracking and Reporting: Assist with payroll tracking and reporting, ensuring accuracy and timeliness. This may include gathering timesheet information, verifying hours worked, and assisting with data entry into payroll systems utilizing ADP.
General Office Administration: Perform a variety of general office duties to ensure the regional operation runs at maximum efficiency. This may include managing office supplies, handling incoming and outgoing mail, answering phones, greeting visitors, maintaining office organization, and supporting other administrative tasks as needed.
Process Improvement: Identify opportunities for improvement in existing administrative processes and contribute to the development and implementation of more efficient solutions.
Special Projects: Support and assist Field Operations Manager and Project Manager with special projects as assigned, which may include research, data analysis, or event planning.
Job Qualifications and Skills
Bachelor’s degree or equivalent experience preferred.
Proven experience in a project administration or administrative support role.
Valid Driver's License with a good driving record
Ability to obtain a DOT Medical Certification as required by project locations
Strong organizational skills and attention to detail.
Excellent communication (written and verbal) and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to multitask and prioritize effectively in a fast-paced environment.
Proactive and problem-solving mindset.
Experience with Tableau, PayCom & Concur is a plus.
Ability to travel up to 50% of time.
Pay:
$70k - $80k, depending on experience.
Benefits:
Weekly pay
Laptop and smartphone
Medical, dental, vision insurance and more
Company paid life insurance policy
Paid holidays and personal paid time off (PTO)
401K with company match after 6 months
Career advancement opportunities
Working at Hydromax USA:
At Hydromax USA, we’re committed to a culture that embraces safety and strives for excellence. We achieve this through focusing on continuous improvement, promoting employee development, and building lasting customer relationships through mutual trust and honesty. All of this is accomplished while safely providing customers with unequaled customer service and exceeding expectations through deliverables.
We stand firmly behind our mission statement – “Understand the Present, Protect the Future”. In our industry when work is sloppy or incomplete, it can directly impact public safety. Therefore, the work we do is extremely important, and we hold ourselves to the highest standards possible. As a Hydromax USA employee, you will be on the front lines of customer service and public safety.
Questions? Contact us at recruiting@hydromaxusa.com
Hydromax USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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Disclaimer
The above statements are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the job requirements. Rather, they are intended to describe the general nature of the job. Hydromax USA reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment.