Job Description

Your Role 

Use your passion for service and attention to detail to help the Gensler team bring designs to life.  As a  Project Coordinator,  you will be responsible for supporting the development of design/construction documents, managing communication between designers, engineers, clients, and contractors to help ensure projects are delivered efficiently. Supports the project team in all phases of design and construction.

What You Will Do

• Support architectural projects from Start-Up through Close-Out by consistently providing a high level of customer service to clients, vendors, business partners and guests while at times, being the client interface. 
• Planning: Prioritizing work and ensuring deadlines are met 
• Communication: Managing daily communications with internal and external parties.
• Risk Management: Assess risks and potential issues and notify project leaders.
• Project Tasks: Proposal letters, opening project and sub-project numbers, consultant letters of agreements and work authorizations, team org charts, package preparations & shipping/mailing, QA/QC documents, drawing stamping and coordination, print coordination, copying/scanning, and cloud-based file sharing.
• Monitoring: Maintenance of various spreadsheets (contracts, work authorizations, consultant work authorizations, sketch logs, punch lists, RFIs, Submittals, etc).
• Documentation: Creation and maintenance of project directories and logs, accurate project filing, FAST form documents, preparation of meeting agendas and meeting notes, programming data worksheets.
• Resource Management: Meeting coordination and virtual meeting set-ups.
• Administrative Tasks: Special duties and projects, as assigned or necessary including studio support, coverage of other coordinators and front desk reception. 

Your Qualifications

• 3+ years of experience in an administrative capacity preferably within the architecture, construction and engineering industry.  
• Bachelor's Degree preferred or equivalent experience.
• Ability to effectively prioritize with strong time management skills in a fast-paced environment. 
• Superior verbal and written communication skills. 
• Highly organized with a strong attention to detail. 
• High level of professionalism and strong sense of urgency. 
• Ability to work with minimal guidance; Proactive, motivated self-starter. 
• Flexibility and ability to handle and manage change effectively and efficiently. 
• Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint). 
• Flexibility and ability to handle and manage change effectively and efficiently. 

*TO BE CONSIDERED, PLEASE SUBMIT A CURRENT COVER LETTER AND RESUME IN PDF FORMAT*

*The base salary range will be estimated between $73,000 - $85,000, plus bonuses and benefits and contingent on relevant experience.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Awareness Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.