Job Description

This Opportunity

WSP USA is seeking a Project Coordinator for their Tempe, AZ office. The Project Coordinator is responsible for supporting the Project Leader and project teams with administrative duties throughout the project lifecycle. They will take a proactive role assisting the Project Leader and project teams in moving the project forward and enhancing communication with the project team and Client and promoting and facilitating integration on the project.

Your Impact

Business Development Support

• Resumes and Project Profiles (People and Project Quals)
• Develop Safety Plan(s); this includes Project Safety Plan (PSP) and Health and Safety Plan (HASP) and submit the plans in RMIS

Project Manager Support

• Specification editing
• Complete project tasks assigned from the Project Lead or Project Manager accurately and in a timely fashion
• Create and maintains project folders
• Provide formatting and editing for project specifications
• Provide formatting and editing using WSP or client templates for memos, letters, design review responses, field reports, punch lists, etc.
• Proofread, provide quality control (QC), and review all documents for standards, branding, etc.
• Write/Publish meeting minutes
• Provide project financial and billing Support
• Schedule deadlines on deliverable calendar
• Set up Bluebeam sessions for QC reviews
• Attach checklists
• Download project documents

Construction Administration

• RFI entry into Newforma & Log Update
• Submittals entry into Newforma & Log Update
• Observation Report Formatting
  

Who You Are

Required Qualifications

• High School Diploma or GED Required
• 3+ years' experience
• Must be a self-starter capable of taking on tasks with modest direction or supervision
• Must possess a high level of professionalism and positive attitude when interacting with colleagues, clients, guests and other employees in the office
• MS Office applications, including Word, Excel, Outlook, Power Point and others
• Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage
• Work closely with the project engineer, supervisors, and construction contractor staff on correspondence tracking
• Project documentation tracking logs, filing and organization
• Documentation of meeting notes
• Creation, editing and formatting of project specifications
• Support with business development proposals, resumes and qualifications
• Strong computer and typing skills
• Excellent verbal, written communication and program solving skills
• Detailed-oriented and thoroughness
• Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines
• Strong willingness & eager to learn

Preferred Qualifications:

• Basic CAD and REVIT skills.
• Familiarity with Smartsheet.
• Experience in the engineering consulting and/or architecture industry.

WSP Benefits:

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation:

Expected Hourly: $22.22 - $30.57

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

#LI-JM1

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.