Job Description

ABOUT HALLMARC

Hallmarc National Projects is an Australia-wide, end-to-end turnkey fitout company with over 22 years of building industry experience. Founded by Marcus Hall in 2016, we deliver fitouts across three core sectors – Retail, Hospitality and Commercial – with in-house joinery manufacturing on the Gold Coast and a trusted network of specialist trade partners nationwide.

Our clients are a diverse cross-section of Australia’s leading brands – Just Group (1,000+ stores over 15 years), TAB, Zambrero, Industry, Vodafone, and many more. Whether retail, hospitality or commercial, we deliver turn-key management solutions across sectors and at scale. We hold shopfitting licences in VIC, QLD, SA, WA and ACT.

‘Spaces to be remembered.’

THE OPPORTUNITY

Hallmarc is growing and we’re adding a Project Coordinator to support our Project Managers across active retail, hospitality and commercial fitout projects nationwide. This is a practical, delivery-focused coordination role – you’ll work directly alongside our PMs to keep projects on program, trades on track and clients well informed.

You’ll be embedded in real projects from day one, coordinating schedules, documentation, supplier orders and site communications across multiple concurrent jobs. You’ll also liaise with our Gold Coast joinery factory to align manufacturing delivery with project timelines.

This is an excellent opportunity for someone with a few years of construction or fitout coordination experience who wants to develop their career in a senior, experienced team that operates at a national level. We are a fun, energetic business with a ‘can do’ client attitude and a culture that rewards accountability and initiative.

KEY RESPONSIBILITIES

Project Support & Coordination

• Support Project Managers across multiple concurrent retail, hospitality and commercial fitout projects nationally
• Maintain project programs, schedules and trackers – keep information current and flag risks early
• Coordinate trade bookings, site access and logistics in line with project programs
• Liaise with the Gold Coast joinery factory to track manufacturing status and align delivery timelines with site programs
• Manage procurement and supplier coordination – raise purchase orders, track deliveries, resolve shortages
• Prepare and distribute project documentation: site instructions, variation registers, RFIs, defect lists and handover packs
• Assist in preparation of project programs using scheduling tools

Client & Stakeholder Communication

• Maintain clear and timely communication with clients, subcontractors, suppliers and site teams
• Assist in preparing client-facing reports, progress updates and meeting minutes
• Support the PM in managing client expectations throughout the project lifecycle
• Build positive relationships with brand managers, property teams, architects and designers

Compliance & Administration

• Manage SWMS, induction registers, site safety records and Cm3 compliance documentation
• Ensure shopping centre and landlord compliance documentation is lodged and current
• Assist with building permit applications, council submissions and certification coordination

Maintain project files and CRM/project management system records (Nexvia experience a bonus)

Requirements

ABOUT YOU

Essential

• 2-4 years’ experience in a project coordination, contract administration or site administration role within construction, fitout or shopfitting
• Strong organisational skills – you manage competing priorities without dropping the ball
• Clear, confident communicator across trades, clients and senior management
• Comfortable working across multiple live projects simultaneously in a fast-paced environment
• Proficiency with Microsoft Office, project scheduling tools and digital reporting platforms
• Current White Card and valid driver’s licence
• Willingness to travel interstate for site visits as required

Desirable

• Direct experience in retail fitout, shopfitting or hospitality construction
• Familiarity with Nexvia project management software
• Understanding of shopping centre compliance requirements and night works environments
• Knowledge of joinery manufacturing and supply processes
• Cert IV in Building & Construction or Project Management qualification

Benefits

WHAT WE OFFER

• $80,000 – $100,000 base salary + superannuation (commensurate with experience)
• Phone and laptop provided
• Genuine flexibility on location – Gold Coast, QLD based, with interstate travel as needed
• Direct access to senior Project Managers and the Managing Director
• A senior, experienced team – 75% of our people have been with us for 5+ years
• A fun, energetic culture with regular team events and annual awards nights
• Real career pathway – develop toward a Project Manager role within a growing national fitout business
• A culture built on problem-solving and accountability – we work things out together

HOW TO APPLY

Online via Linkedin or send your CV and a brief cover letter to sean@omearagroup.com outlining your coordination experience, the types of projects you’ve worked on, and your preferred location (Gold Coast, QLD).

For a confidential conversation about the role, contact Sean O’Meara.