Job Description

About Us:

Do you have a desire to change the world? Joining the Tomorrow Water team means joining a fast-growing and dynamic company whose vision is a clean and beautiful world beyond waste. We have been globally recognized as one of the most innovative and sustainable companies in our industry.

Tomorrow Water is hiring a Project Coordinator / Office Administrator at its Anaheim, California headquarters. Come join a nimble, multinational cleantech company working on the latest water treatment technologies and delivering valuable to our customers.

Roles and Responsibilities:

Office Administration:

• The tasks of the office administrator will include bookkeeping, employee onboarding, and answering general customer calls & emails.

• The ideal candidate will be competent in prioritizing and working with little supervision

• They will be very organized, self-motivated and trustworthy

• The office administrator ensures smooth running of the office location and significantly contributes to sustainable growth

• Answering telephone calls and emails from customers and clients and directing them to relevant staff if/when needed

• Assisting in payroll coordination, A/P, A/R, scheduling and all other general office duties

• Monitoring office supplies and ordering new stationery, furniture if/when needed

• Interviewing and training new office employees and organizing their employment paperwork

• Organizing maintenance companies to keep the office organized and safe

• Reporting office progress to senior management and working with them to improve office operations and procedures

• Process payroll for all 1099 Contractors

Project Coordination:

• Assist in setting up projects, creating project folders

• Maintain, monitor, and organize project records and documentation on incoming and outgoing project documents

• Create, organize, and distribute invoices

• Generate purchase orders to vendors and track purchase order

• Maintain vendor database and document vendor information

• Support the project management team in working with government authorities on obtaining all necessary project permits, licenses, variances, and other land development processes

• Coordinate and track submittals, change orders, schedules, and the distribution of updated documents to subcontractors and vendors

• Coordinate equipment and material deliveries for Project Managers and others

Relationship Management

• Demonstrates the ability to tactfully handle difficult situations

• Builds long lasting relationships with internal and external customers that are built upon trust and delivering results

Requirements

Experience and Skills Required:

• Education or formal training in business administration is preferred; relevant work experience may be substituted

• 2+ years of experience in an administrative support position

• Prior administrative experience in a construction, engineering, or architectural setting is a major benefit, though not required

• Proficient in Microsoft Office 365, including Excel, Word, and Outlook

• Results-orientated with proven ability to organize, plan and prioritize work to meet deadlines

• Excellent verbal, written, and presentation skills; communicates effectively with management, employees, customers, and vendors

• High level of motivation, integrity, and commitment to team and customers

• Strong work ethic with an unwavering commitment to quality and professional work