Job Description

We are seeking an experienced PMO Analyst / Senior Project Coordinator to support the delivery of complex operational and technology initiatives within a large enterprise financial services environment. The successful candidate will partner closely with Operations SMEs, project managers, technology teams, and cross-functional stakeholders to coordinate project activities, maintain governance standards, and ensure projects remain organized, accurate, and executive-ready throughout the delivery lifecycle.

This role is ideal for a highly organized and proactive professional who excels in fast-paced environments, demonstrates exceptional attention to detail, and can independently manage competing priorities while supporting senior stakeholders and large-scale initiatives.

Location: Toronto, ON (Hybrid – First Canadian Place)
Contract Length: Until May 21, 2027
Hours: 9 AM–5 PM ET (subject to change)

Pay: T4: $50.6/hr / IC $58/hr CAD

RESPONSIBILITIES

• Coordinate and schedule project meetings, workshops, stakeholder sessions, and governance forums across multiple teams and business units.
• Prepare agendas, pre-reads, meeting materials, and supporting documentation in collaboration with project leadership and Operations SMEs.
• Attend meetings, capture detailed minutes, document decisions, risks, dependencies, and action items, and ensure timely distribution and follow-up.
• Maintain project plans, RAID logs, action trackers, status reports, and milestone schedules to support project execution and governance.
• Review, proofread, and validate project deliverables, presentations, and reporting materials to ensure accuracy, consistency, and executive readiness.
• Ensure project documentation aligns with PMO standards, governance requirements, templates, and formatting guidelines.
• Track edits, incorporate stakeholder feedback, and maintain version control for key project artifacts and reporting deliverables.
• Support issue, dependency, and risk management activities by coordinating updates, escalating blockers, and tracking remediation efforts.
• Assist with preparation of executive-level reporting, dashboards, weekly updates, and steering committee materials.
• Maintain organized repositories for project documentation using SharePoint, Teams, Confluence, or similar collaboration tools.
• Coordinate onboarding activities, meeting logistics, and access management for project team members and stakeholders.
• Support continuous improvement initiatives by identifying opportunities to streamline reporting, enhance workflows, and improve project coordination processes.
• Provide day-to-day operational and administrative support to ensure smooth execution of project activities and timelines.

QUALIFICATIONS

• 8+ years of experience in project coordination, PMO support, project administration, or related project delivery functions.
• Experience supporting large enterprise initiatives within financial services, banking, operations, technology, or regulated environments.
• Strong understanding of project delivery methodologies, governance frameworks, and PMO best practices.
• Advanced proficiency with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Hands-on experience using collaboration and project management tools such as Teams, SharePoint, MS Project, Planner, Jira, or Confluence.
• Strong organizational, multitasking, and prioritization skills with the ability to manage multiple deliverables simultaneously.
• Excellent written and verbal communication skills with strong stakeholder coordination capabilities.
• Exceptional attention to detail with proven experience reviewing and quality-controlling executive-level deliverables and documentation.
• Ability to work independently with minimal supervision while proactively anticipating project and stakeholder needs.
• Strong analytical and problem-solving skills with a process improvement mindset.

Preferred

• Experience supporting liquidity, treasury, operations, or enterprise transformation initiatives within banking or financial institutions.
• Exposure to process improvement methodologies such as Lean, Six Sigma, or Kaizen.
• Experience preparing executive and steering committee presentations and reporting materials.
• Knowledge of PMO governance standards, reporting frameworks, and enterprise project controls.
• Experience supporting large, cross-functional, or multi-project delivery environments.

Education

• Post-secondary degree or diploma in Business, Project Management, Operations, Information Technology, or a related discipline.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or other non-merit factor. We are committed to creating a diverse and inclusive environment for all employees.