Job Description

We are looking to bring on board a Project Coordinator with a background in Energy, Housing, or Social Housing to support the delivery of multiple high-profile contracts across Scotland.

From our Bathgate office, you will play a key coordination role within the project team, supporting the planning, processing, and monitoring of works to ensure programmes run smoothly and in line with SLA requirements.

This is an important support role focused on effective planning, monitoring, and stakeholder coordination, while maintaining strong client and customer relationships.

Key Responsibilities

• Plan and schedule technical surveys in line with programme requirements.
• Monitor survey progress and track timely return of documentation.
• Review and process survey information, ensuring internal systems are updated accurately.
• Manage job statuses on internal systems, making works available for planning or placing on hold where required.
• Coordinate follow-on requirements including asbestos surveys and scaffolding requests.
• Support the effective planning of heating installations in line with programme targets.
• Order materials via client portals in accordance with survey specifications and timelines.
• Monitor workflow to ensure installations remain aligned with SLA commitments.
• Assist in coordinating works to support whole house completion.
• Maintain accurate and up-to-date records across internal and client systems.
• Ensure jobs are progressed efficiently through each stage of the lifecycle.
• Proactively flag delays, risks, or compliance concerns to the Project or Operations Manager.
• Build and maintain positive working relationships with clients, suppliers, and subcontractors.
• Support client communication to ensure smooth operational delivery.
• Liaise with suppliers to assist with scheduling, materials, and associated service requirements.

Skills & Abilities

• Demonstrable success in a similar role within Energy, Housing or Social Housing.
• Strong organisational and time management skills with the ability to manage multiple workstreams simultaneously.
• Ability to work in a fast-paced environment.
• Proven ability to work collaboratively within a project team environment.
• Familiarity with PAS 2035/2030 standards is highly advantageous.
• High level of proficiency in Microsoft Office (Excel, Word, Outlook) and data management systems.

Package Details

• £28,000 base
• 29 days annual leave (includes statutory bank holidays and Christmas & New Year closure).
• Competitive annual leave package and enhanced family leave (maternity, paternity)
• Healthcare cash plan, cycle to work scheme, and electric vehicle leasing options