Our Company

Key Responsibilities

Project Coordination & Documentation

• Set up and maintain organisational folders and ensure proper storage of all project-related documentation, including photos, technical documents, and training materials.
• Manage and organise project data using tools such as Google Sheets, Microsoft Office, and planning software including ServiceNow or Odoo.
• Regularly update and maintain project documentation to ensure accuracy and completeness.

Technical Training & Support

• Coordinate and schedule training sessions for deployment technicians, ensuring they are fully prepared for site activities.
• Provide ongoing support to technicians and ensure they have access to the necessary resources and tools.

Stakeholder Communication

• Provide regular updates to stakeholders on project status, milestones, risks, and challenges through reports and meetings.
• Act as the primary point of contact for site access approvals and time management updates.

Time & Site Access Management

• Oversee site access processes, including scheduling and compliance with access requirements.
• Monitor and maintain project timelines, proactively identifying and addressing potential delays.

Risk Mitigation & Issue Resolution

• Identify potential project risks and develop mitigation strategies to support successful outcomes.
• Resolve issues that arise during deployment activities and escalate critical concerns when required.

Invoice Management & Budget Oversight

• Track and manage deployment invoicing, ensuring accuracy and timely processing.
• Collaborate with finance teams to maintain budgetary control and transparency.

Planning & Ticket Management

• Plan and schedule project activities to ensure efficient resource allocation and timely completion.
• Manage Jira tickets to monitor project progress, identify bottlenecks, and support resolution activities.

Qualifications & Experience

Required

• Proven experience in project coordination, preferably within deployment, technology, or IT-related projects.
• Proficiency with Google Sheets, Microsoft Office Suite, Jira, and planning platforms such as ServiceNow or Odoo.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• Excellent communication and interpersonal skills with the ability to collaborate effectively with stakeholders, technicians, and cross-functional teams.

Preferred

• Previous experience working within the Google ecosystem or similar environments.
• Familiarity with site access management and compliance processes.
• Strong problem-solving skills and the ability to adapt to changing project requirements.

Working Location

Belonging at EOS