• Support Project Managers in the planning and execution of implementation projects.
• Maintain project plans, milestone trackers, RAID logs, action registers, and status reports.
• Schedule and coordinate project meetings, workshops, steering committees, and governance forums.
• Track deliverables, dependencies, and follow-up actions through to completion.
• Prepare meeting minutes and distribute action items to stakeholders.

• Coordinate communications across business teams, technology teams, vendors, and third-party implementation partners.
• Follow up on outstanding actions, risks, issues, and decisions.
• Assist in preparing project updates, dashboards, and executive reporting packs.
• Maintain stakeholder distribution lists and communication records.

• Maintain project repositories and ensure documentation is organized, current, and easy to access.
• Manage project artifacts including requirements documents, design documents, testing evidence, training materials, and sign-off records.
• Ensure appropriate document version control, audit trails, and governance discipline.

• Coordinate requirements gathering sessions and workshops.
• Assist in documenting business requirements, process flows, decisions, and meeting outcomes.
• Support business and technology teams in tracking requirement decisions and approvals.

• Testing & UAT Coordination

  • Coordinate SIT, UAT, and regression testing activities.
  • Track test execution progress, defects, retesting, and sign-offs.
  • Maintain testing schedules and ensure timely stakeholder participation.
  • Consolidate testing metrics and status updates for project reporting.

  Training & Change Management

  • Coordinate end-user training schedules and stakeholder communications.
  • Support preparation and distribution of training materials and user guides.
  • Track training completion and business readiness activities.

  Cutover & Go-Live Support

  • Support cutover planning activities and readiness assessments.
  • Coordinate deployment tasks and Go-Live activities across teams.
  • Track open actions during hypercare and post-production support periods.
  • Maintain deployment and operational readiness documentation.

  Vendor Coordination

  • Coordinate activities with software vendors, implementation partners, and consultants.
  • Monitor and track vendor deliverables against agreed timelines.
  • Escalate delays, dependencies, or issues to the Project Manager when required.

• 2 to 5 years of project coordination, PMO, business operations, or project administration experience.
• Experience supporting implementation, integration, migration, transformation, or system rollout projects.
• Strong organizational, coordination, and stakeholder follow-up skills.
• Excellent written and verbal communication skills.
• Fluent English communication skills.
• Experience coordinating global stakeholders across multiple regions and time zones.
• Strong knowledge of Microsoft Office Suite, including Excel, PowerPoint, Word, Teams, and SharePoint.
• Ability to manage multiple priorities in a fast-paced project environment.
• Attention to detail with strong documentation and reporting capabilities.

• Project Accelerator
• Financial Services
• Fund Administration
• Investment Management
• Capital Markets
• Private Wealth & Family Office
• Private Equity / Real Estate Funds
• Enterprise software implementations such as Yardi, eFront, Investran, Anaplan, Atlas, or similar platforms.

• Bachelor's Degree in Business Administration, Commerce, Finance, Accounting, Information Technology, or a related discipline.

Preferred