Job Description

McMillan Pazdan Smith is seeking to hire a talented Project Coordinator. This role supports Project Managers and Construction Administrators in all facets of coordination from Schematic Design through Construction Administration. The Project Coordinator will frequently handle multiple projects, coordinate logistical details, actively participate in document management, and interact with architects, engineers, contractors, clients, and consultants. This is an excellent opportunity to contribute, learn and grown in a diverse and fun environment.

Essential Functions

• Ensure all project related documentation is complete
• Archive all files and submittals (electronic and paper)
• Process Newforma RFI, submittals, and change orders
• Communicate with architects/engineers/contractors/owners on all project information
• Utilize project management tools to increase efficiency and assure adherence to schedule
• File all project files and drawings (electronic and paper)
• Update and maintain filing system and archive process
• Maintain document control to include producing, filing, printing, binding, and delivering.
• Maintain and track document revisions
• Assist with specifications, changes using a variety of methods ranging from hand marked-up edits to electronic edits and additional/deletions from other sources as directed by the project architect
• Log in, ship and distribute submittals and support documents as needed
• Prepare and maintain support documents
• Prioritize and update LEED project status
• Type meeting minutes, field, and punch list reports
• Assist with schedule maintenance and reminders

Requirements

Required Qualifications

• High School Diploma or GED Equivalent
• Five (5) years related experience in a fast paced professional environment
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel software
• Familiarity with Adobe Creative Suite software
• Knowledge of administrative and clerical procedures
• Excellent time management skills
• Ability to effectively and confidently prioritize and execute tasks with many competing priorities
• Ability to absorb new ideas and concepts quickly
• Effective verbal and written communication skills
• Strong interpersonal skills
• Good analytical and problem-solving abilities
• Ability to provide excellent customer service (internally and externally)
• Strong attention to detail
• Exceptional organizational and follow-through skills
• Ability to manage information with a high level of detail and accuracy
• Self-motivated and ability to work independently
• Proven ability to assess factors, make, and communicate decisions
• Demonstrated cultural awareness and sensitivity

Preferred Qualifications

• Bachelor’s degree
• Experience in an architectural, engineering, or construction Firm
• Experience with Newforma Project Center, Procore, or other document management software
• Experience with Palngrid
• Experience with Bluebeam PDF Revu, including Bluebeam Sets
• Experience with Deltek Vision software
• Experience with Leadership in Energy and Environmental Design (LEED) program or green initiatives
• Knowledge of AIA related software

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands and arms; balance, stop, kneel, or crouch; speak or listen. The employee must occasionally lift and/or carry up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. While performing the duties of this job, the employee is not exposed to hazardous working conditions. The noise level in the work environment is usually moderate. McMillan Pazdan Smith Architecture provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation or gender identity), national origin, age (40 or older), disability or genetics. In addition to federal law requirements, McMillan Pazdan Smith Architecture complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment. Applicants also have rights under the following Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), Employee Polygraph Protection Act (EPPA).

Ref: 20260220