Job Description
Project Coordinator
Department: Corporate/Administrative
Employment Type: Full Time
Location: Remote- USA
Compensation: $80,000 - $110,000 / year
Trilon is a family of leading firms reshaping how the AEC industry works. Our family of firms shapes the roads, water systems, and public spaces communities depend on every day — and we pair that talent with modern technology, data, and AI to deliver it faster, smarter, and at greater scale. Our mission is to make the work of building the physical world dramatically better for the people who do it and the communities who use it.
Inside that bet sits the AI Innovation & Applied Technology team — the R&D engine running the discovery, building prototypes, and applying real life scenarios into emerging tech that the business can actually use. The team works at the intersection of product strategy, business architecture, and solution architecture translating raw possibility into a prioritized pipeline of opportunities the company can invest in. This role is the operational backbone that keeps that engine running smoothly.
Key Responsibilities:
This role is the project management backbone of the AI Innovation & Applied Technology team — running the day-to-day mechanics of a fast-moving R&D function so the VP and the team can stay focused on discovery, architecture, and the next bet. Equal parts pipeline organizer, project orchestrator, and operational glue.
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Own the pipeline view- Maintain the master view of everything in flight across the team — discoveries, prototypes, applied research, vendor rationalization, architecture deep-dives — with status, owners, dependencies, and what’s coming next. The single source of truth for ‘what’s the team actually working on.’
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Organize the on-site discoveries- When the team takes on a project deep-dive — evaluating a vendor, scoping an applied effort, mapping a new architecture pattern — pull together the working materials, frame the agenda, line up the inputs, and own the artifacts the team produces. Make it easy for the VP and the team to walk into a discovery ready and walk out with documented decisions.
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Run the operating cadence- Drive the team’s rhythm of meetings — leadership working sessions, partner reviews, internal stakeholder updates — with crisp agendas, decisions documented, action items chased, and a documentation library that doesn’t go stale. Logistics, calendar, travel, and meeting support for the team are part of the package, but they’re the floor, not the ceiling.
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Get fluent in the craft- The team works at the intersection of product strategy, solution architecture, business architecture, and enterprise architecture — and the right person for this seat will spend real time learning how those disciplines come together to shape what the company builds. A genuine on ramp into product, architecture, or innovation leadership for someone hungry to grow there.
Skills, Knowledge and Expertise Required:
- 3–5 years of project coordination, executive support, or operations experience, ideally inside a technology, R&D, or innovation-focused team
- Exceptional organizational instincts — calendar, travel, meeting logistics, document and information management — with the judgment to anticipate what the VP and team need before being asked
- Genuine curiosity about emerging technology and AI; eager to learn how product strategy, solution architecture, business architecture, and enterprise architecture come together to shape what gets built
- Comfortable in ambiguity and a fast-moving R&D / experimentation environment where priorities shift and the work is rarely fully defined up front
- Strong written and verbal communication; able to draft clean meeting notes, action-item trackers, and status updates that executives will actually read
- Fluency with everyday productivity tooling (Microsoft 365 / Google Workspace, Teams or Slack) and willingness to learn project tracking tools (Jira, Asana, Trello, or equivalent)
- Bachelor’s degree or equivalent practical experience
Pay Transparency:
The base salary range for this role is indicated in the posting. This range reflects the company’s good faith estimate of the compensation for this position at the time of posting. Final compensation will be determined based on factors such as experience, skills, qualifications, internal equity, and geographic location.
