The Project Coordinator provides coordination and administrative support across a range of student-facing and partner-engaged initiatives in the Jean & Alexander Heard Libraries. The primary responsibilities of the position include program and event support for the Teaching & Learning department and other library departments as needed, liaising with campus partners, andmanaging financial processesfor cross-library unitsandcampus libraries. Reporting to the AssociateUniversityLibrarianforTeaching&Learning,thepositioninteractswithmanyfaculty, students, and staff across campus, as well as community partners. The role requires sound judgment, innovative thinking, and a thorough understanding of university policies and procedures.
The Jean and Alexander Heard Libraries at Vanderbilt University comprises nine libraries, as well as service departments in collections services, digital scholarship & scholarly communications, information technology and digital services, and teaching & learning. We seek to create a welcoming environment and serve as a partner in research and scholarship. The libraries are dynamic places for faculty, staff, students, and alumni to reflect and discover. We also strive to be a workplace in which staff at every level continuously grow in knowledge and skills,stayingabreastofadvancesandtrendsinlibrarianshiptopowerrelevant,vibrantresearch libraries.
The Jean and Alexander Heard Libraries are fundamental to the university’s goal of advancing scholarshipandlearning.Wecollect,preserveandmakeaccessibleawidevarietyofresources, we partner with faculty and students to shape research, and we encourage the development of informed scholars and engaged citizens.
ProgramSupport
ProvideprojectsupporttotheAULforTeaching&Learningandthelibraryleadership team as assigned.
Administratively manage the Buchanan Library Fellowship program, and other library fellowships,throughstudentrecruitmentandonboarding andoverallprogramsupport.
Preparereportsondepartmentalprojectsandprogramsasrequested.
Anticipatechallenges,developsolutions,andadaptprocessestoevolvingprogram needs.
Support library outreach and programming through ongoing communications and engagementwithcampusandnon-campuspartnersthroughouttheacademicyear.
CollaboratewiththelibraryEventsCoordinatorinplanning,coordinationand executionof programs and initiatives, particularly in the Central & Divinity library spaces.
Assist with event management for guest speakers, symposiums, and travel related to campuspartnerprogramming,includingwiththeBandyCenterandtheMcGeeCenterfor Narrative Analysis.
Anticipatechallenges,developsolutions,andadaptprocessestoevolvingprogram needs.
Oversees administrative and financial support functions, including authorized credit card (OneCard)transactions,procurementrequests,vendorpayments,andtravelcoordination for visiting guests; working closely with the Libraries’ Administrative Officers to ensure efficient workflow processing and compliance with university policies and procedures.
Serveaspointpersonfortriagingandmanagingsupplyordersacrossthe libraries.
Monitorinstitutionalpolicyandtechnologychanges,updatingworkflowsandtrainingto ensure compliance and efficiency.
Additionaldutiesasassigned.
Thispositionmayhavesupervisoryresponsibilitiesforstudentemployees.Thispositionreports to the Associate University Librarian for Teaching & Learning.
Bachelor’sDegreeisrequired.
Additionaldegreeand/orcertificationinprojectmanagementispreferred.
3-4yearsexperienceinarelevantfieldis required.
Evidenceofstrongorganizationalskillsishighlypreferred.
Documentedexcellentwrittenandverbalcommunicationskillstoeffectivelyengage with diverse audiences is highly preferred.
Evidence of strong interpersonal and communication skills and the ability to work effectivelywithawiderangeofconstituenciesinadiversecommunityishighlypreferred.
Demonstratedabilitytomanagemultipleprojectsanddeadlinesishighly preferred.
Experienceworkingwithbudgetsispreferred.
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.
