Job Description

Posting number: 26-03913

Department: Sheriff's Office

Job classification: Project Coordinator – Appointed

Posting type: Open & Promotional

Categories: Administrative Assistant

This position supports the planning, coordination, administration, and execution of departmental projects, contracts, and operational initiatives. The incumbent coordinates activities with project managers, contract managers, internal departments, vendors, and external stakeholders to ensure projects are completed efficiently, within established timelines and budgets, and in compliance with applicable policies, regulations, and organizational objectives. Responsibilities include assisting with project planning, contract administration, regulatory compliance, operational improvements, and special projects.

Essential Duties

• Coordinating and supporting multiple projects by maintaining schedules, budgets, records, and documentation to ensure project milestones, deadlines, and deliverables are achieved; participating in special projects, serving on committees, facilitating training initiatives, and performing other related duties as assigned by the Section Manager or Supervisor.
• Assisting with project planning, research, data collection, analysis, reporting, and preparing project proposals, presentations, white papers, cost estimates, and other supporting materials.
• Communicating project updates, timelines, action items, and operational impacts to project teams, stakeholders, vendors, clients, management, and external agencies.
• Organizing and participating in project meetings, preparing agendas, recording meeting minutes, tracking follow-up actions, and coordinating meeting logistics.
• Providing administrative support to project and contract managers, including managing calendars, organizing documents, preparing correspondence, and maintaining confidential reports and technical documentation.
• Assisting with contract administration activities, including preparing and reviewing contracts, coordinating with vendors, and ensuring alignment with project requirements, regulatory standards, and organizational objectives.
• Coordinating with management, legal representatives, vendors, and stakeholders throughout the contract review, approval, and implementation process.
• Evaluating workflow and operational processes and collaborating with cross-functional teams to recommend changes that increase operational efficiency and organizational effectiveness.
• Conducting research and preparing reports related to planning initiatives, infrastructure projects, demographics, regulations, capital improvements, and other operational priorities.
• Monitored project expenditures, proposed legislation, and regulatory developments to evaluate potential impacts, ensure compliance with Federal, State, and Local laws, regulations, codes, and standards, while serving as a liaison between departments, outside agencies, vendors, and stakeholders to facilitate communication, coordination, and successful project execution.

Public Speaking Duties

• Engaging with staff, citizens, leadership, and elected officials as needed.
• Facilitating training sessions.
• Communicating changes in work processes and policies.

Other Job Requirements/Information

• Public safety background investigation, including criminal history, motor vehicle records, and fingerprinting
• On-call rotation and after-hours response, including nights, weekends, and holidays as needed

The grade for this position is 103. Salary will be dependent on education and experience.

Effective 4/11/2023, this position is eligible for the Employee Referral Program.

Minimum Qualifications

• Bachelor's degree in Business Administration or Public Administration AND
• Three years of experience executing multiple tasks on behalf of senior leadership, managing projects, evaluating processes and procedures, interpreting and analyzing data, and conducting research.
  • An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above will also be considered.

Preferred Qualifications in addition to the above minimum qualifications

• Bachelor's degree in Criminal Justice, Psychology, Sociology, Social Work or related field
  
• Five years of experience executing multiple tasks on behalf of senior leadership, managing projects, evaluating processes and procedures, interpreting and analyzing data, and conducting research.
• Valid Driver's License

For information related to position-specific essential duties, knowledge and skills, and physical requirements, please click here

Note: The class specifications listed on this website are not the official class specifications for Gwinnett County and are subject to change.

For more information about this department, please click here

Qualifications

About Gwinnett County

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Welcome to Gwinnett County Government

Gwinnett County Government is an award-winning employer that believes in investing in its employees by providing corporate level benefits, a wellness program, professional development opportunities, career advancement, and more

Careers with impact

Gwinnett County sets the standard as a dynamic, vibrant community where all people can enjoy economic opportunities, safe neighborhoods, plentiful greenspace, and recreational facilities. We are committed to hiring those who share our dedication to making life better for our residents and business owners. The culture of superior service that our employees have created reflects that standard and helps staff, residents, and stakeholders remain vibrantly connected.

Exceptional benefits

Working for Gwinnett County comes with exceptional benefits, including health coverage, a robust wellness program (Spouses can participate, too!), onsite employee wellness center, longevity pay, tuition reimbursement, and more. The value of Gwinnett County benefits can be up to 49 percent of an individual’s total compensation.

World-class community

More than a million residents make up Gwinnett’s diverse community. The County is located just 45 minutes from Hartsfield-Jackson Atlanta International Airport and 30 minutes from downtown Atlanta. Georgia Highway 316 reduces travel time to the University of Georgia to 25 minutes.

Gwinnett County is an award-winning employer!

• Atlanta’s Healthiest Employer by Atlanta Business Chronicle
• Green Communities Platinum Certification for Gwinnett County from the Atlanta Regional Commission
• Top 100 Healthiest Workplaces in America by Springbuk and PR NewsWire and more!

Vision
Gwinnett is the preferred community where everyone thrives!

Mission
Gwinnett proudly supports our vibrantly connected community by delivering superior services.

Values
Integrity We believe in being honest, building trust, and having strong moral principles.
Accountability We believe in stewardship, transparency, and sustainability.
Equity We believe in fairness and respect for all.
Inclusivity We believe in engaging, embracing, and unifying our communities.
Innovation We believe in continual adaptation of technology, process, and experience.

Hiring Process
Gwinnett County is an Equal Opportunity Employer. For more information regarding our hiring process, please click the links below:

• Hiring Process
• FAQs

Gwinnett County is committed to creating a diverse workforce. As an Equal Opportunity Employer, we prohibit discrimination on the basis of genetic information (including sex), race, color, national origin (including ancestry), gender (identity and expression), sexual orientation, age, marital status, familial status (including pregnancy), disability, military or veteran status, religion, political affiliation, immigration status, homeless status, or any other category protected by law.