Job Description

At Automated Logic, we've been developing and supporting intelligent building solutions that have helped customers, including small businesses to Fortune 500 corporations, operate their buildings more efficiently for over 40 years. Our products help reduce energy consumption, lower utility, operating and maintenance costs, and improve indoor air quality, occupant comfort, and productivity. Technology that supports the buildings and industry of today and tomorrow requires a wide range of talents and skill sets.

About This Role

We are seeking a skilled and reliable Project Coordinator to join our team. The ideal candidate will have a strong background in project billing, excellent communication skills, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

• Create accurate AIA invoices or service billings monthly per customer invoicing schedules and/or requirements (Lien Waivers, Sworn Statements, Stored Materials, etc.) and upload as required to third party systems.
• Work with customers and collections/cash applications department for collecting payments, cash application support, unapplied cash cleanup, and resolving disputes.
• Work closely with internal staff to resolve any project related issues and concerns.
• Assist in subcontractor communication, to include subcontract lien waivers, resolution of open payables issues, certified payroll, etc.
• Oversee OCIP/CCIP process, as well as timesheet/payroll submittal through MSD and assist in Prevailing Wage/ Davis Bacon requirements.
• Assist in ad-hoc/non-standard SOV creation as needed.
• Work under moderate supervision to support operational, sales, and customer specific nuances for compliance and support.
• Office administrative duties, including mail assortment, local phone support, and ordering office supplies.

Required Qualifications:

• High School diploma or GED
• Must have a valid Driver’s License
• 2+ years’ of work experience in supporting operations/service teams
• 1+ years of experience in Microsoft Office Suite (Word, Excel, etc.)

Preferred Qualifications:

• Bachelor’s degree in business, accounting or finance
• Seeking growth within the business
• Notary Public commission or willingness to obtain
• HVAC industry experience
• Salesforce, Microsoft Dynamics (MSD), SAP and Ariba experience
• Excellent communication, both written and oral
• Able to build strong relationships across functions
• Ability to work and adapt in a dynamic evolving work environment