The team:
Web Summit produces the best technology conferences in the world. As we expand our presence across the globe, we now require a Project Coordinator to support our Country Management and Live Events Teams in Qatar, to help us foster and cement a thriving and successful partnership.
Oversee and track all Country Management projects, ensuring timely delivery against agreed milestones, and deadlines
Develop and maintain detailed project plans, timelines, trackers, and regular status reports
Coordinate cross-functional workflows between internal teams, high level stakeholders, strategic partners, and external vendors
Support the preparation of high-quality presentations, reports, and briefing materials for leadership
Ensure accuracy, consistency, and professional formatting across all documents and deliverables
Support ongoing communication and coordination with key stakeholders, ensuring timely follow-ups and responses
Assist in managing protocol-related requirements and ensure adherence to local standards and expectations
Maintain strong working relationships with internal and external counterparts to support smooth execution of priorities
Lead administrative workstreams related to accreditation processes, high level stakeholder facing requirements, and event logistics.
You will coordinate hard copy invoicing, documentation submissions, approvals, and official correspondence
You will ensure all operational and administrative deliverables are completed accurately, efficiently, and on schedule
You will support production planning and coordination for events and projects as required
You will provide on-the-ground operational support during key event periods
Fluent in English and Arabic (written and spoken)
5+ years of experience in project coordination, public relations, event management, executive support, or a related field
Prior experience managing high level stakeholder relations t is highly preferred
Experience in large-scale events, conferences, or international organizations
Highly organized with exceptional attention to detail and strong multitasking ability
Strong PowerPoint and presentation-building skills
Excellent written and verbal communication skills in both English and Arabic
Ability to manage multiple priorities and deadlines in a fast-paced environment
Proactive, reliable, and able to work independently with minimal supervision
Strong willingness to learn, adapt, and develop within a dynamic environment
Experience in administration, coordination, events, or production is a strong plus
In the years since 2009, Web Summit has grown from a 150-person conference in Dublin to a global event series gathering more than 140,000 attendees every year from all over the world. We build incredible things, from technology and stages to relationships and experiences.
Since 2009, we've grown our team to more than 340 people. At our headquarters in Dublin, Ireland – and in Portugal, Canada, Qatar, Brazil and many more locations around the world – incredible engineers, developers, producers, designers, marketers and salespeople come together to create unique global events.
In Europe, North America, South America, Asia and the Middle East, we are builders of world-class global technology festivals. Our events take on the flavour of their surroundings, while still retaining the successful framework we've fine-tuned over the years.
Web Summit events have become unrivalled global meeting places for the world's most disruptive technology companies, and for those interested in how that disruption can transform their businesses and their lives.
Help us build great things: https://websummit.com/careers
