Job Description
Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours (flexible for deadlines)
About the Role
We’re hiring a Project Coordinator to bring structure, accountability, and visibility across multiple projects.
This is not a passive admin role — you will act as the execution backbone of the team, ensuring timelines are followed, deliverables are tracked, and stakeholders stay aligned.
If you’re highly organized, proactive, and thrive in fast-moving environments — this role is built for you.
What You’ll Own
Project Planning & Timeline Management
- Maintain and update project plans using:
- Asana
- Trello
- Monday.com
- MS Project / Smartsheet
- Track:
- Timelines
- Milestones
- Dependencies
- Keep all schedules accurate and up to date
Documentation & Reporting
- Prepare:
- Meeting agendas
- Meeting notes
- Action items
- Maintain documentation in:
- SharePoint
- Google Drive
- Confluence
- Create weekly reports:
- Progress updates
- Risks
- Blockers
- Key metrics
Communication & Coordination (Core Responsibility)
- Act as the central liaison between:
- Project managers
- Team members
- Stakeholders
- Ensure:
- Clear communication
- Alignment on priorities
- Documentation of decisions
- Follow up on tasks and escalate delays when needed
Task & Resource Tracking
- Monitor task completion and dependencies
- Track workload and resource availability
- Ensure no task is missed or delayed
Risk & Quality Management
- Identify:
- Maintain risk registers and escalate early
- Ensure deliverables meet quality standards before submission
Vendor & External Coordination
- Communicate with vendors and partners
- Track deliverables against agreements
- Escalate issues when timelines or expectations are not met
What Makes You a Strong Fit
- You are extremely organized and detail-oriented
- You proactively follow up (nothing slips through the cracks)
- You communicate clearly and confidently
- You can manage multiple projects at once
- You identify risks early instead of reacting late
Required Experience & Skills
- 2+ years experience in:
- Project coordination
- Operations
- Administrative/project support
- Hands-on experience with:
- Asana / Trello / Monday.com
- Strong Excel / Google Sheets skills:
- Trackers
- Pivot tables
- Conditional formatting
- Strong documentation and communication skills
Nice to Have
- Certifications:
- PMP
- CAPM
- Agile (or in progress)
- Familiarity with:
- Agile / Scrum workflows
- Sprint planning
- Experience in:
- SaaS
- Marketing
- Professional services
- Construction
What a Typical Day Looks Like
- Update project timelines and trackers
- Follow up with team members on deliverables
- Run or support meetings (notes + action items)
- Prepare weekly status reports
- Communicate updates across stakeholders
- Identify and escalate risks early
- Maintain clean, organized documentation
In short:
You ensure projects stay on track, visible, and under control.
Key Metrics (KPIs)
- On-time delivery of tasks and milestones
- Consistent, high-quality status reporting
- Zero missed deadlines due to coordination gaps
- Clean, up-to-date documentation
- Positive stakeholder feedback on communication and clarity
Why This Role Stands Out
- High ownership across multiple projects
- Direct exposure to leadership and decision-making
- Clear impact on execution and delivery
- Structured workflows with measurable KPIs
- Growth path into Project Manager / Operations roles
Interview Process
- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Practical Task (project tracker + status report)
- Client Interview
- Offer & Background Verification
Apply Now
If you:
- Love keeping things organized and on track
- Are proactive and detail-driven
- Thrive in fast-paced environments
This role is a strong fit.
