Job Description

Project Coordinator

Owner’s Project Management firm seeks a Project Coordinator to support multiple Project Managers that are managing capital projects for a major State agency. The position will be full-time, on-site in Boston.

Responsibilities will include the following

Provide support to Project Managers on multiple projects during design and construction of projects.
Assist with project administration deliverables such as meeting minutes, invoices and requisitions for payment, and schedule updates.
Assist Project Managers to assemble and properly advertise bid packages.
Assist Project Managers to prepare and administer construction contracts.
Prepare monthly MBE/WBE information for submission.
Coordinate meetings schedule, assist with preparation of minutes, and attend meetings as necessary.
Assist in preparation and submission of monthly reports.
Assist in administration of the punch list and other activities related to award of Substantial Completion.
Assist in assembling all necessary close-out documentation, such as warranties and guarantees, as-built documents, O&M manuals, and lien waivers.
Perform office related duties such as greeting visitors, keeping office and kitchen supplies current, and ordering repairs for office equipment.
Perform other administrative duties as assigned.

Qualifications:

The successful candidate will have

At least two years’ experience in construction working for an owner, designer, or contractor;
Strong administrative skills;
Strong written and oral communication skills;
In-depth knowledge of software packages including Microsoft Office, and at least one project management software program (such as PM Web, Procore, Prolog, or Project Team); and
The ability to work as part of a project team and to readily adapt to changing project needs.

About Coast and Harbor Associates, Inc.

Coast and Harbor is an owner’s project management firm. We assist public, institutional, and other private owners to manage the design, construction, and occupancy of their real estate projects.

Founded in 1988, Coast and Harbor is one of the few Hispanic woman-owned, experienced project management firms in New England. Coast and Harbor is a graduate of the federal 8A program, and is certified in Massachusetts and other states as a Minority and Woman Owned Business Enterprise (M/WBE) and a Disadvantaged Business Enterprise (DBE).

Coast and Harbor’s services include:

• Preconstruction services: negotiate and administer design agreement, design review, preparing estimates, preparing schedules, administering the design agreement, etc.;

• Construction phase services: monitoring construction, reviewing requisitions for payment, monitoring budget and schedule, change order management, etc.; and

• Occupancy phase services: move management, FF&E coordination, etc.

Coast and Harbor also provides services to equity investors in real estate projects. Services include review of documents, property condition assessments, review of requests for payment, change order and claims analysis, and other services.

Providing high quality services is Coast and Harbor’s top priority. Coast and Harbor selects personnel carefully and assigns them to projects where they are particularly well qualified in assisting the owners with their specific project needs. The company supports their personnel with whatever resources they need to perform effectively.

Industry

Construction & Skilled Trades

Company Size

11-50 employees

Headquarters

Marblehead, Massachusetts

Year Founded

Unknown

Website

coastandharbor.com

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