Job Description

Project Coordinator

The Project Coordinator supports project managers and senior management in all aspects of project execution, including planning and coordination of technical, business, and administrative activities. This role works closely with the Project Manager to help ensure successful completion of projects within the required schedule, approved budget, and contract terms.

Duties and Responsibilities (Essential Job Functions)

• Create project startup checklists, schedule kickoff meetings, and follow up on deliverables
• Set up file structure in company systems for project use
• Establish and maintain project tracking systems
• Assist in creating, editing, and tracking project documentation
• Review project specifications to create and maintain submittal registers; coordinate with the Project Manager or Quality Control Manager for clarification
• Prepare and/or coordinate pre-construction submittals including but not limited to:
  1. Quality Control Plan
  2. Accident Prevention Plan
  3. Demolition Plan
  4. Environmental Protection Plan
  5. Waste Management Plan
• Generate and track project submittals and route to Quality Control Manager for review
• Support the project team with documentation and reporting needs
• Assist in drafting subcontracts for Project Manager review
• Follow up with vendors and subcontractors to ensure timely delivery of project requirements, including documentation and closeout deliverables
• Assist in entering budgets and approved changes into accounting systems
• Create and track RFIs (Requests for Information)
• Process and track client change orders
• Help prepare project closeout packages and ensure contract compliance
• Compile information for project summary documentation with the Proposal Team
• Assist in preparing DD1354 forms for client review prior to project turnover
• Perform other duties as assigned

Requirements

Education and Experience

• Bachelor’s degree in Construction Management, Engineering, or related field, with 1–2 years of relevant experience; or
• Associate’s degree in the same fields with 3–4 years of experience; or
• High school diploma and at least 6 years of related experience

Knowledge, Skills, and Abilities

• Strong organizational, prioritization, and planning skills
• Ability to take ownership of responsibilities and work effectively with others
• Professional written and verbal communication skills
• Strong interpersonal and coordination skills
• Familiarity with construction or related technologies, project planning, document reading, and procedures
• Proficient in Microsoft Office applications
• Capable of working independently with minimal supervision

Supervisory Responsibilities

• Reports to the Director of Project Controls

Working Conditions

• Light physical effort; may involve lifting/moving light material
• Regularly required to sit or stand, bend, and reach
• May involve travel for site visits and business needs
• Must have a valid driver’s license and be insurable under company policy