Job Description

Position: Project Coordinator

Employment: Full Time | 42.5 hours per week

Start Date: Immediate Start

Location: Creation Group, Knockin Heath Business Park, Shrewsbury, SY10 8ED

Why you’ll love this job

This is a hands-on, high-energy role at the heart of one of our exciting client accounts. You’ll work closely with a dynamic brand that values creativity, speed, and flawless execution.

As a Project Coordinator, you’ll report to the Account Director and act as the linchpin between the client team and our asset management function. Your role will be essential in driving the effectiveness and efficiency of client delivery by coordinating the end-to-end asset execution of events. This includes managing logistics, scheduling transportation, overseeing inventory, and ensuring the maintenance of production assets—all in close collaboration with our production and warehouse teams.

You’ll thrive here if you’re highly organised, solutions-focused, and comfortable juggling multiple workstreams with energy and positivity. You’ll be supported by a collaborative team that values trust, ownership, and getting the job done - and you’ll get to be part of a company that delivers work we’re genuinely proud of.

Key Responsibilities:

• Assist in prioritising tasks and managing deadlines for the client team. Anticipate needs and proactively address issues to ensure smooth operations.
• Coordinate with the logistics team to execute the movement of assets and equipment to and from venues in accordance with project schedules.
• Liaise with suppliers, venues, and contractors to support load-in/out logistics and operational readiness.
• Maintain inventory accuracy using tracking systems and software under the direction of the Account Manager and Warehouse teams.
• Perform regular checks on asset condition, availability, and readiness for deployment.
• Support maintenance, repair, and upgrade processes by liaising with technical teams and external vendors.
• Work with warehouse staff to ensure proper organization and storage of assets.
• Maintain accurate documentation of logistics, asset tracking, and related compliance records.
• Support preparation of reports on inventory levels, usage, and damage/loss incidents.
• Contribute to health, safety, and compliance processes through documentation and adherence to protocols.
• Prepare and maintain client-facing documents such as quotes, invoices, and service records.
• Align travel and accommodation bookings with asset movements and team schedules.
• Ensure all documentation is archived in accordance with internal procedures.

What we are looking for

• Proven experience as a coordinator in a similar role
• Exceptional attention to detail, with strong organisation and multitasking capabilities
• Solutions-oriented, calm under pressure, and proactive
• Excellent communication skills, bringing positive energy into every situation, with a natural ability to connect, influence, and get the best out of people
• High level of discretion and professionalism when handling confidential information.
• Ability to work independently and collaboratively in a team.
• Proficient IT skills (Google suite)
• Full driving licence
• Experience in the events industry is preferred but not required.

What we offer

• Competitive salary based on experience
• Discretionary Annual Bonus Scheme based on Company and personal performance
• Pension contributions
• 28 days (including Bank Holidays) that will increase by 1 day per annum up to a maximum of 38 days
• Enhanced Parental, Family and Special Leave
• Macbook and IT equipment/ancillaries as required
• Skills & training opportunities

Why you’ll love working for Creation

We are an industry leading full service Brand Experience group that produces and executes an exciting portfolio of projects with a range of flagship clients. Since 2012 we have been disrupters of the experiential marketing and live event industry, managing client projects from concept through to delivery.

Creation is founded around four key service offerings - Creative, Production, Live and Asset & Inventory Management which enable us to offer our clients a turn key solution to deliver stand out brand experiences. We focus on creative, solution-led, high quality outputs and through integrity, passion and a one team mentality we are trusted by our clients to create and deliver the impossible. We dedicate ourselves to fostering a collaborative environment where our employees are continuously striving for excellence, innovation and professional growth, ensuring that everyone has the opportunity to contribute, thrive and make a meaningful impact.

This approach has set us apart from agencies in our field, leading to record breaking growth and recognition as one of the fastest growing companies both in the UK and Europe (Financial Times - FT 1000, Sunday Times Top 100, FEBE) for the last three consecutive years. We are also Silver-accredited by Ecovadis which recognises companies for their sustainability practices and their commitment to Environmental, Social and Governance (ESG) policies.

We are proud to be an equal opportunity employer and we’re committed to diversity and inclusion. We don’t discriminate on the basis of race, gender, ethnicity, citizenship, national origin, religion, sexual orientation, age, marital status, disability, or any other legally protected status.

All applicants are asked to submit a CV and cover letter to:

jobs@creation-group.com