Job Description

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Project Coordinator!

Your work environment at EXP

EXP is currently searching for a Project Coordinator to join our dynamic team in the Coral Gables office.

What a day at EXP has in store for you

• Editing and formatting reports, proposals, and other technical documents.

• Supporting project managers during project execution, including coordination with stakeholders, preparing, and finalizing documents with the support of project engineers, preparing packages for submissions, documenting all records, and issuing documents to clients.

• Preparing and reviewing proposals, standing offer agreements, and draft proposal documents.

• Composing and distributing meeting notes, routine correspondence, and reports.

• Prioritizing, organizing, and performing multiple work assignments simultaneously.

• Documenting existing and new processes.

• Maintaining a filing system and accurate records.

• Performing project administrative duties such as document controls, and document management, document retrieval, scheduling, management and coordination of inter disciplinary teams meetings, project and pursuit information gathering, word processing, transcription, document packaging and finalize document deliverables.

• Providing backup support for other teams and divisions as necessary.

What your experience looks like

• A post-secondary degree or business diploma or equivalent work experience in an administrative capacity.

• At least 10 years of diversified experience in detail-oriented administrative and technical support work.

• Strong interpersonal skills and the ability to work with a wide variety of staff and clients.

• Proficiency in Microsoft Word, InDesign, Excel, Adobe Acrobat, Bluebeam, and Microsoft PowerPoint.

• Strong editing and proofreading abilities, including grammar and sentence structure.

• Experience organizing events, conferences, and marketing events.

• Knowledge of engineering industry organizations and coordination.

• Ability to lead meetings, prepare minutes of meetings, and presentations.

• Ability to support engineering staff during design and construction, update records, and bring innovative ideas to team building.

• Excellent communication skills and the ability to prepare clear and concise reports, procedures, correspondences, and other written materials.

• Ability to maintain and establish effective working relationships with staff and clients.

• Effective time management and organizational skills.

• Experience working in the engineering or construction industry.

Our story

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

What makes us different

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

Find out more about life at EXP by visiting www.exp.com