Job Description

Position Title: Project Coordinator

Major Responsibilities

• Ensure efficient administrative and office management services are provided to the Manager of Performance Evaluation, ensuring work is completed effectively and efficiently within agreed timescales.
• Plan, schedule, and coordinate departmental administrative activities within the department. Address a variety of administrative details, such as keeping informed of departmental activities, transmitting information, and
• monitoring day-to-day operation.
• Ensure that inquiries or issues that reach the Performance Evaluation office and require its attention are handled promptly and efficiently.
• Participate in the development of policies and procedures, overseeing their compliance and implementation within the department.
• Support in preparing the various Performance Evaluation reports and all other requisite reports on a timely basis.
• Monitor and review department reports for leadership meetings, e.g., SMEC, and other committees and enable tracking of improvements and action plans based on the reports.
• Assist in the development and implementation of departmental operational plans and prepare progress reports.
• Assist in the development of an annual budget plan and monitor progress. Monitor and manage timelines to ensure timely completion of all performance evaluation activities.
• Prepare professional memos, emails, reports, and correspondences to convey essential office information.
• Coordinate meeting schedules and attend meetings to record minutes, transcribe, and distribute comprehensive meeting minutes promptly.
• Maintain accurate documentation of the evaluation process, data, and reports for future reference.
• Translate (in coordination with the translator) correspondences and reports from Arabic to English and vice versa.
• The incumbent will undertake any such related duties or responsibilities as directed.
• Ensure high standards of confidentiality to safeguard any sensitive information.

Qualification

Bachelor's degree in business administration, Management, Computer Science, Healthcare Stream, Or a stream relevant to the role.

Experience & Knowledge Requirement

• 5 years of post-qualification experience, of which one or more years of experience in Employee Performance Management system preferably within healthcare industry.

Skills Requirements

• Strong command of verbal and written English (command of Arabic is an advantage)
• Excellent presentation and facilitation skills.
• Proven experience in administrative coordination and performance evaluation.
• High level analytical and critical thinking skills
• Proficiency in relevant software and tools, Microsoft Office, and Oracle
• Strong communication, organizational, and analytical skills.
• Commitment to quality, compliance, and continuous improvement
• Prioritizing workload and meeting deadlines with high quality output.
• Ability to work effectively with a variety of groups.