Job Description

PROJECT COORDINATOR (Transportation Infrastructure)

NASHVILLE, TN

FULL TIME

About Us

Since 1940, Stansell Electric Company, Inc. has been a leading provider of quality electrical contracting and related services. Today, Stansell Electric continues as a family-owned company with second and third generations carrying the legacy. The core values of the company: Quality, Customer Satisfaction, Enjoyment, Care for Employees, Honesty, and Investing in Resources; are the ultimate legacy established over 80 years ago and carried on by the amazing team today.

How Stansell Makes a Difference

By Growing our People, Serving our Customers, and Building our Communities, we stand out as the leading multi-disciplined electrical contractor and systems integrator in the Southeast. Stansell Electric provides turnkey solutions in the Transportation (Lighting, Signalization, ITS, Navigation), Industrial (Water, Wastewater, Manufacturing/Warehouse, Power), Commercial (High-rise, High-end complexes), and Infrastructure (Duct bank, Substation) markets.

We take pride in our unwavering commitment to Injury Free, Best Tradespeople, and Quality; while building relationships with Owners, Contractors, Architects, Engineers, and other Subcontractors. We have a strong people-first culture, a record-setting safety record, and we leverage technology to enhance the effectiveness of project delivery.

Who You’ll Work With

Transportation Infrastructure Division, Intelligent Transportation System Team

About the Position

The Project Coordinator works out of Stansell Electric’s Nashville office, assisting in all aspects of assisting the Project Managers and team members by performing various administrative tasks to help keep a project and team running smoothly. The Project Coordinator must show ability to create and maintain action items, create, update, and maintain project documentation, help maintain deadlines and workflows, schedule meetings and appointments, order material, and customer service skills commensurate to the satisfactory completion of position’s primary duties and responsibilities.

How You’ll Make a Difference

Project Setup & Transition

• Support setup and transition of newly awarded T/I projects to ensure a smooth handoff into execution.
• Create Project Summaries and Project Roadmaps upon project award.
• Establish and maintain digital file structure throughout the project lifecycle.
• Plan and schedule internal and external meetings.
• Manage initial customer communications to set early expectations and create strong first impressions.
• Ensure the project team is positioned for early and ongoing success.

Active Project Coordination & Support

• Establish, standardize, maintain, and report activity logs to Project Managers.
• Coordinate internal and external project meetings, including agenda creation, scheduling, and action item tracking.
• Assist Project Managers with subcontract initiation, circulation, maintenance, and lifecycle tracking.
• Maintain digital file structure throughout the active project lifecycle.
• Standardize, prepare, and maintain required project documentation, including submittals, RFIs, change orders, and special repairs.
• Create and maintain One Call documentation as required.
• Assist with preparation of project closeout files for internal archiving and customer delivery.
• Provide weekly or as-needed customer updates regarding unresolved information requests.
• Track project percent complete to ensure timely executive reviews.
• Schedule monthly project financial review meetings.

Team Coordination & Culture

• Model and promote company culture and values.
• Coordinate team meetings, including schedules, agendas, and facilitation.
• Coordinate team events as needed.

Miscellaneous & Administrative Support

• Provide receptionist coverage as needed.
• Provide backup support for other Project Coordinators during periods of leave.
• Perform additional duties and responsibilities as assigned.

Smarts, Skills. And Physical Requirements

• Strong verbal and written communication skills to collaborate with team members, managers, and customers.
• Excellent organizational and time‑management skills with the ability to manage multiple priorities.
• Proven leadership skills, providing guidance, feedback, and support to drive team success.
• Ability to work effectively under pressure while maintaining high quality standards.
• Team‑oriented, detail‑driven problem solver with experience as a Project Coordinator (or similar) and proficiency in Microsoft Outlook, Word, and Excel.

Experience

3-5 years of Project Coordinator experience preferably in construction

Additional Information

Pay based on qualifications and current market

• Health insurance
• Dental insurance
• Flexible Spending Account and Health Savings Account options
• Short Term and Long-Term Disability insurance provided
• 401k with Generous Match
• Bonus eligibility

As a Federal Contractor, it is the policy of Stansell Electric Company to assure that applicants are employed, and that applicants are treated during

employment, without regard to their race, religion, color, sex, sexual orientation, gender identity, national origin, age or disability.

An Equal Opportunity Employer / Minorities & females encouraged to apply.

TN Drug Free Workplace conducting pre-employment, post-accident and random drug screening.