Job Description

Role Purpose

The Project Coordinator – Duke Point Expansion Project (the Project) is responsible to provide coordination and administration support through the full life cycle of the Project. This is a site-based position, at 750 Jackson Road, Nanaimo, and includes supporting the Project Team through the initiation, planning, execution, monitoring and controlling, and closure of the Project.

Key Responsibilities

• Provide site-based coordination and administration support through the full life cycle of the Project

• Support the Project Team initiation, planning, execution, monitoring and controlling, and closure of the Project

• Coordinate and schedule meetings, take minutes, organize action items and ensure completion through follow up

• Provide document control support for the Project

• Prepare submissions, reports and presentations to facilitate the approval and delivery of the project by coordinating input from team members, editing, proofing and formatting documents

• Liaise internally with terminal operations, technology, safety and security groups to seek alignment on project performance and technical requirements

• Prepare RFQ and RFP documentation and participate in the evaluation, contract agreement, and coordination of consultants and contractors

• Coordinates site investigations, topographic surveys and other pre-construction contracts with contractors and terminal operations

• Coordinate construction activities between contractors and terminal operations and conduct quality, safety and environmental inspections

• Assist with the preparation of project progress and cost tracking reports

• Developing Project scheduling, budgeting and progress reports.

• Forecasting project goals and completion.

• Monitor Project Activities (risks, contract, budget and schedule)

• Suggest and Manage Changes in Project Processes

Knowledge & Qualifications

• A university degree related to civil engineering, construction management or related discipline along with a minimum of 3 years site experience on marine works projects

• Demonstrated major project experience related to planning, permitting, procurement, engineering design, construction supervision, commissioning and contract administration of marine infrastructure projects with construction values >$50m

• Superior organizational and communication skills

• Outstanding computer skills including experience using Microsoft Project, document control systems and drafting software.

• Fluent in English.
• Previous Canadian work experience or experience working directly with Canadian industries.