Job Description

Your Opportunity

As an integrated project team member, the Project Controls Professional provides financial analysis, accurate commitment and expenditure information, performance data, timely cost forecasts, and forward-looking advice to Project Management to support achievement of budget objectives. Project Controls can best achieve these objectives by:

• Fully understanding the scope of the project.
• Actively participating in development of project estimates, proposals, budgets and schedules.
• Working closely with the project team to maintain a current and accurate understanding of project status, issues and changes.
• Communicating effectively with internal team members, leadership, financial managers, external clients and consultants.
• Producing understandable, timely and useful reports including earned value, potential change order logs, risk registers, estimates to complete, variance reports, etc.
• Being vigilant and keeping the project team informed of barriers to maintaining the budget and schedule.
• Working with Stantec financial team to issue timely project invoices, follow up on AR, and monitor consultant budgets and agreements.
• Developing and optimizing Project Controls processes and system(s).

Your Key Responsibilities

Project Management Assistance

• Collaborate with Project Manager for compliance of Stantec ISO standards for Project Management, including participation in audits.
• Prepare monthly status reports related to cost, schedule, progress, budget, forecast, and manpower.
• Oversee and assist with coordination of document control requirements (specifications, RFI’s, submittals, revision control).

Business Center Leadership Assistance

• Report to the Project Controls Manager and Operations Leader to help address financial project matters.
• Prepare monthly, quarterly, and yearly financial analysis for distribution.
• Prepare understandable and timely reports for Business Center Operations Leader and Principal group.
• Prepare monthly reports for overhead labor and expenses and notify leadership of trends and anomalies.
• Work with finance team and office leadership to track variances to project budgets.
• Assist with periodic Business Center revenue forecasts and budgeting.
• Review weekly time expenditures for overhead and marketing and notify leadership of anomalies and errors.

Support Business Development Functions

• Create and maintain project pursuits in pursuit tracking software.
• Maintain resumes and project sheets.

Your Capabilities and Credentials

• Self-motivated individual with a strong work ethic, capable of prioritizing and communicating to multiple groups.
• Excellent written and verbal communications.
• Possess strong problem solving and analytical skills, including attention to detail to develop proactive solutions.
• Positive attitude, with the ability to develop and maintain effective working relationships.
• Must be proficient in MS Office skills, with advanced skills in MS Excel. Experience with Financial/Cost systems (Oracle or Similar, Power BI, etc.) is preferred.
• Prior work in project controls / project assistant role on projects exceeding $5M design / $50M construction fee, Federal, or Alternate delivery cost is a plus.
• A/E industry experience preferred.

Education and Experience

• Two-year business, construction management, or related degree preferred with minimum of 1-year appropriate course work in project management, accounting, finance, or business preferred.
• Minimum of 5 years of experience performing financial analysis, cost management, scheduling, and other project controls/project management functions over the life of a project.
• Position will primarily work in an office setting; may require some field work.
• application for security clearance is a requirement, and any past security clearances would be an asset.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.