Job Description

• Support Project Managers with project setup, administration, document control, and close-out activities.
• Maintain project documentation including contracts, change orders, RFIs, purchase orders, and correspondence.
• Track project schedules, milestones, deliverables, and project costs.
• Assist with project reporting, cost tracking, and variance analysis.
• Identify and resolve project documentation and cost discrepancies.

• Review and reconcile employee timesheets, field tickets, and supporting documentation for payroll and job costing.
• Support payroll administration and coordinate payroll information with Human Resources.
• Assist with customer billing, accounts payable, account reconciliations, and labour cost allocations.
• Prepare purchase orders and coordinate materials, vendors, subcontractors, and related documentation.
• Verify supplier invoices and maintain accurate financial and purchasing records.

• Support field personnel with administrative processes, payroll documentation, and project reporting.
• Organize daily field reports and monitor outstanding documentation.
• Assist with preparing estimates, proposals, and operational reports.

• Maintain accurate electronic and physical project and payroll records.
• Ensure compliance with company policies and applicable legislation.
• Build positive working relationships with employees, clients, vendors, and subcontractors.
• Support Health, Safety and Environment initiatives.
• Perform other related duties as assigned.

• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Exceptional attention to detail and accuracy.
• Professional, dependable and self-motivated.
• Demonstrates professionalism, integrity and the ability to maintain confidentiality.
• Adaptable and able to thrive in a fast-paced environment.

• Business Admin Diploma or Certificate (or equivalent experience) or combination of the following:
  • Accounting or bookkeeping diploma or certificate (or equivalent experience)
  • Certificate in MS Office Suite (or equivalent experience)
  • ERP training (or equivalent experience with Discovery, MS Navigator, Great Plains, SAP, JD Edwards or similar)
• Minimum five (5) years of related administrative experience, preferably in construction, industrial services or project-based operations.
• Payroll Compliance Practitioner (PCP) designation is considered an asset.
• Intermediate to advanced proficiency with Microsoft Office, particularly Excel.
• Must be legally entitled to work in Canada