Job Description

Location

Arnhem, Netherlands

We are seeking a Project Control Advisor responsible for managing and optimizing digital document management and archiving within a project environment. The role focuses on ensuring structured, compliant, and efficient handling of project documentation, while supporting and coaching project staff in proper information management practices.

Key Responsibilities

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  Manage and maintain the digital project archive within the document management system (DMS)
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  Register, classify, organize, and enrich documents with appropriate metadata
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  Maintain and update the authorization matrix and manage user access rights
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  Ensure proper routing and processing of incoming, internal, and outgoing documentation
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  Develop and maintain document structures, classification plans, and filing systems
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  Create default views and search functionalities for efficient document retrieval
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  Provide training and guidance to project staff on document management processes
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  Draft and maintain work instructions, manuals, and documentation standards
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  Monitor compliance with information management frameworks and quality standards
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  Identify improvement opportunities and report system issues to functional management
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  Support continuous improvement of information and document management practices

Expected Deliverables

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  Fully structured and compliant project archive aligned with defined quality standards
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  Up-to-date document management tools, including:
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    Authorization matrix
  • 
    Work instructions and manuals
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    Organized document structure

Requirements (Mandatory)

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  Higher professional education (HBO) level or equivalent
• 
  Proven experience working with Document Management Systems (DMS)
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  Strong knowledge of digital archiving and information management
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  Experience with document/information management tools and related ICT systems
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  Experience in writing guidelines, procedures, or work instructions
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  Proficiency in Dutch (spoken and written)

Preferred Qualifications

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  Experience in large-scale infrastructure or civil engineering projects
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  Knowledge of relevant regulations and frameworks (e.g., data protection, information governance)
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  Experience with record management in Microsoft 365 SharePoint

Key Competencies

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  Strong analytical and problem-solving skills
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  Service-oriented and customer-focused mindset
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  Hands-on and solution-driven approach
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  Excellent communication and training skills
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  High level of accuracy and attention to detail
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  Proactive and self-driven
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  Strong planning and organizational abilities
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  Ability to work independently and take initiative
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  Awareness of organizational context and stakeholder needs